Controller

State of Indiana; Indianapolis (IN); On-site; USD 61,000 - 74,000; Full time

Benefits offered by this job

Health insurance

Pension plans

Paid leave & holidays

Education Reimbursement

Job summary

Indiana Department of Education is seeking a senior financial manager responsible for the full fiscal management of an assigned customer group/service line. The role includes budgeting, accounting, policy development, and oversight of unit workflow to meet agency goals.

The position requires expertise in budgeting, GAAP/GASB, and government accounting, with leadership responsibilities for staff and policy implementation.

Qualifications

• Extensive PeopleSoft financial skills required.
• Knowledge of State of Indiana Budget procedures and policies.
• Thorough knowledge of GAAP, GASB, GAGAS and other accounting guidelines.
• Ability to analyze financial data and write reports.

Responsibilities

• Oversee the accounting management of federal and state accounts.
• Supervise and coach staff, lead hiring, training and evaluations.
• Prepare biennial budget submissions and annual spending plans with data input.

Skills

PeopleSoft

Budget procedures

GAAP/GASB

Financial data analysis

Reporting and documentation

Tools

PeopleSoft

Job description

About the Indiana Department of Education (DOE):

The Indiana Department of Education provides innovative support to Indiana schools, teachers, students, and parents. We proactively work with educators, policymakers, business leaders, and community-based organizations to build student success. Our strategic priorities include:

• Delivering quality, purposeful educational opportunities for each student.
• Elevating and supporting Indiana’s educators.
• Increasing partnerships and delivering aligned, effective, and efficient support.

Role Overview:

The role is responsible for the full fiscal management of an assigned customer group/service line. This includes planning, developing, organizing, and overseeing all budgeting and accounting functions within the group for the IDOE Finance central office. The position independently manages unit workflow and processes and is accountable for achieving customer group objectives in alignment with the agency’s Mission and Vision, as well as the Finance Division’s goals of working efficiently, accurately, and proactively in addressing financial matters.

This role provides comprehensive training to staff to support independent action and decision-making. It also advises the Appointing Authority, CFO, Director of Accounting, and other managers on all issues related to fiscal management and accounting, including the development of agency-wide fiscal policies and programs.

The salary for this position traditionally starts at$67,314.00 but may be commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.

A Day in the Life:

The essential functions of this role are as follows:

• Oversee the accounting management of federal and state accounts.
• Provides immediate supervision to a unit or group of employees to complete tasks of broad scope and complexity. Additionally, will be responsible to lead the hiring, training and performance evaluation process for your team/unit.
• Prepare and or coordinate the preparation of the agency’s biennial budget submissions and annual spending plans by providing historical financial data and analytical input.
• Review and analyze monthly financial statements for each division and account and advises the agency Director, Division Directors and Program Managers on the status of all assigned accounts.
• Prepare or oversee the preparation of quarterly federal financial reports for all federal programs and year end close-out reports for all federal programs.
• Advise and or assist managers and directors in preparation of annual federal grant applications by providing meaningful financial input, including, alternative funding options, input on spending and budgeting and advising them of federal rules and regulations.
• Develop policies and procedures for general accounting and bookkeeping functions.
• Ensure the agency’s financial management system reconciles with the Auditor's records on a monthly basis.
• Certify the accuracy of the agency’s financial records and accounts.
• Control the flow of appropriated funds for all accounts within the agency.
• Manage and direct the agency’s procurement activities, including everything from major expenditures to office supplies.
• Monitor cash management procedures and ensures federal funds are drawn down as necessary and prepares or reviews corresponding reports of collection.
• Research and resolve difficult accounting issues using sources such as the Indiana Code, Code of Federal Regulations and various governmental accounting manuals.
• Prepare or oversee the preparation of adjusting journal entries and interdepartmental billings, and ensures adequate supporting documentation is provided.
• Must ensure that all accounts are closed at the appropriate fiscal year end and that federal funds are allocated within specific time frames.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.

What You'll Need for Success:

Individuals in this role should minimally be able to articulate or demonstrate the following:

• Extensive PeopleSoft financial skills required.
• Knowledge of State of Indiana Budget procedures and policies, plus working knowledge of BUDSTARS, or ability/willingness to quickly gain that knowledge.
• Thorough knowledge of and ability to interpret and apply the theories, principles, laws and techniques regarding state and federal governmental accounting, budgeting and auditing.
• Extensive knowledge of GAAP, GASB, GAGAS, GAAS and other applicable accounting guidelines.
• Ability to accurately review, track and analyze financial data.
• Ability to understand and write reports, data collection and reporting procedures.
• Ability to analyze and interpret information pertaining to fiscal accounts, contracts, records and financial reports.

A degree is not required. However, at least 6+ years of experience in accounting, auditing, business administration, financial management/analysis, or related experience and four(4) years of full-time experience in an administrative, supervisory, or management capacity applying the outlined knowledge, skills, and abilities in a similar role may be considered.

Individuals should have the ability to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports:

This role may provide direct supervision for one or more staff members.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Deferred compensation 457(b)account (similar to401(k) plan) with employer match
• Two (2) fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  • 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
  • Up to 15 hours of paid community service leave
• Combined 180 hours of paid vacation, personal, and sick leave time off
• 12 paid holidays, 14 on election years
• Education Reimbursement Program
• Group life insurance
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parkingfor most positions
• Free LinkedIn Learningaccess

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [e-mail] .