Brooklyn Office Administrator – Front Desk & Docs Pro

Wealthy Group of Companies LLC; New York (NY); On-site; USD 50,000 - 60,000; Full time

Job summary

Wealthy Group of Companies LLC is seeking a highly organized Office Administrator to serve as the daily operational backbone of our Brooklyn headquarters. This 100% in-office role focuses on front-office hospitality, communications, document workflows, and executive support.

You will own office logistics, manage digital filing, assist with vendor coordination and basic IT tasks, and collaborate with project teams on deadlines.

Qualifications

• Proactive mindset with the ability to anticipate needs and work without constant direction.
• Strong proficiency in Adobe Acrobat and Microsoft Word/Excel/Outlook.
• Excellent verbal and written communication with professional demeanor.
• Outstanding organizational skills and attention to detail.
• On-site, Mon–Fri work schedule in Brooklyn, NY.

Responsibilities

• Manage front-office and secretarial duties, greet visitors, answer calls, and direct inquiries.
• Prepare and organize executive correspondence, reports, and client packets using PDF tools and Office.
• Identify bottlenecks and improve daily office workflows independently.
• Maintain organized physical and digital filing systems; manage mail and deliveries.
• Support basic IT tasks, printers/scanners, cloud storage, and internal communications.
• Assist operations managers with scheduling, follow-ups, and data entry for client projects.

Skills

Organizational skills

Communication skills

Proactive mindset

Independent problem solving

Tools

Adobe Acrobat

Microsoft Office Suite

Job description

Wealthy Group of Companies LLC is seeking a highly organized Office Administrator to serve as the daily operational backbone of our Brooklyn headquarters. This 100% in-office role focuses on front-office hospitality, communications, document workflows, and executive support.

You will own office logistics, manage digital filing, assist with vendor coordination and basic IT tasks, and collaborate with project teams on deadlines.