Brokerage Marketing & Admin Specialist

Newmark; Palo Alto (CA); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Newmark in Palo Alto, CA seeks a Brokerage Specialist to provide marketing, research, transaction, and administrative support across the organization. The role helps with marketing materials, maintains transaction data, coordinates client logistics, and assists with internal processes in accordance with company Sales and Marketing policies.

The position requires handling confidential information with professionalism and discretion.

Qualifications

• High level of professionalism, organization, and discretion.

Responsibilities

• Prepare marketing materials, maintain transaction data, coordinate client logistics, and assist with internal processes.

Job description

Essential Duties and Responsibilities

Broker Support & Marketing

• Provide day-to-day marketing and administrative support to multiple brokers across the organization on sales and leasing assignments.
• Assist brokers with the preparation and execution of marketing strategies for property listings and business development initiatives.
• Create, format, and update marketing materials including flyers, brochures, proposals, offering memoranda, and presentations for broker review and approval.
• Support the preparation of comparable market analyses, market research summaries, and industry data for use by licensed brokers.
• Evaluate broker and client requests to determine appropriate content, format, and delivery of marketing and presentation materials.

Data, Systems & Coordination

• Maintain and update marketing and sales infrastructure, including CRM systems, prospect databases, transaction records, and web-based platforms.
• Coordinate with internal departments such as Research, Financial Analysis, and Marketing to obtain requested data and materials.
• Audit, update, and maintain listings, sales records, and transaction documentation to ensure accuracy, completeness, and compliance.
• Analyze competitive and market information and prepare summaries for broker review.

Client & Transaction Support

• Provide client service support that enhances broker-client relationships and supports business growth.
• Participate in client meetings and presentations in a support capacity as requested by brokers.
• Organize property tours, including scheduling, coordinating logistics, and preparing tour materials; licensed brokers conduct tours and discuss transaction-related matters.
• Respond to pricing inquiries and assist brokers in developing proposals and responses to non-routine client requests (California real estate license required).
• Perform additional duties and special projects as assigned.