Brokerage Services Coordinator

Newmark; New York (NY); On-site; USD 90,000 - 115,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

Paid time off

401(k) with employer matching

Job summary

Newmark is seeking a detail-oriented professional to support deal teams through the entire transaction lifecycle, from pitching to closing. Responsibilities include creating pitchbook materials, preparing teasers and memorandums, and coordinating data rooms and investor lists.

The role also involves post-close tasks and ongoing administrative support for senior executives. The candidate should have 2+ years in real estate brokerage or marketing, strong MS Office skills, and excellent

Qualifications

• Requires a High School diploma or GED, plus 2 years of related experience
• Associate or bachelor’s in marketing and graphic design preferred
• Minimum 2 years related work experience in Real Estate Brokerage or Sales/Marketing
• Advanced Microsoft Office Suite, PowerPoint, Excel and internet research skills
• Demonstrates administrative support skills including appointment scheduling and ability to compose/proof/edit correspondence and reports
• Organizational, communication, customer service and attention to detail are essential

Responsibilities

• Create pitchbook materials with Graphics & Analytics team.
• Prepare marketing materials such as teaser blasts, offering memorandums, and internal/external one-pagers; set up data rooms and investor lists.
• Produce deal matrices and memorandums for clients and coordinate diligence requests.
• Submit post-close closing summaries and closing announcements.
• Assist with CRM maintenance and updating deal listings on CoStar/LoopNet and Newmark’s internal site.
• Provide administrative support to Senior Executives including calendar and email management.

Skills

Administrative support

Microsoft Office

PowerPoint

Excel

Attention to detail

Communication

Education

GED

Associate or Bachelor's in Marketing/Graphic Design

Tools

MS Office Suite

PowerPoint

Excel

Internet research

Job description

Transaction Support:Work with deal team throughout transaction process, including pitching, packaging, marketing and closing stages.

• Initial support includes working with the Graphics & Analytics team to create pitchbook materials.
• Mid-process support following deal team’s winning of business consists of preparing marketing materials such as teaser blasts, offering memorandums, and internal/external one-pagers for distribution. This is completed in coordination with setting up data rooms and creating investor lists to be utilized throughout the process.
• Closing stage support involves producing deal matrices and memorandums for clients and coordinating diligence requests as a liaison between Purchaser and Seller.
• Post-close support includes submitting Traded posts, creating closing summaries and closing announcements.

Deal Tracking: Assist with best practices in order to effectuate and maximize revenue generation goals.

• Tracking the team’s deal pipeline for weekly meetings.
• Tracking and organizing deal related processes such as tours, investor feedback, and offers received.
• Monitor, update, and make improvements to the team’s CRM platform. This includes database upkeep of contact information, ensuring meeting and call notes are logged.
• Update deal listings on third-party websites including: CoStar/LoopNet, and Newmark’s internal website.

Administrative Function: Support Senior Executives with administrative needs.

• Submit monthly expenses via Oracle. This includes organization and record keeping of invoices along with tracking of both personal and deal related expenses.
• Calendar and email management, ensuring all meetings and client requests are met and coordinated in a timely manner.
• Meeting coordination including working with multiple teams, scheduling conference rooms, building security registration, dining reservations, and any other external events.

Qualifications

Skills, Education and Experience:

• High School diploma or General Education Degree (GED) required, & 2 years' work-related experience. Associate degree or bachelor’s degree in marketing and graphic design a preferred.
• Minimum 2 years related work experience to include Real Estate Brokerage or Sales and Marketing
• Advanced Microsoft Office Suite, PowerPoint, Excel and Internet research skills
• Demonstrates administrative support skills including appointment scheduling, and ability to compose/proof and edit correspondence and reports
• Organizational, communication (written, oral, telephone), customer service and strong attention to detail are essential in this position
• Problem solving, decision-making, and analytical skills required
• Ability to prioritize, and manage multiple tasks, and meet stringent deadlines
• May perform other duties as assigned

Salary Range Language

The expected base salary for this position ranges from $90,000 to $115,000 annually. The actual base salary will be determined on an individualized basis taking into account a wide range of factors including, but not limited to, relevant skills, experience, education, and, where applicable, licenses or certifications held. In addition to base salary and a competitive benefits package (including health, vision, and dental insurance, paid time off and a 401(k)-retirement plan with employer matching), this position may be eligible for additional types of compensation including discretionary bonuses and other short- and long-term incentives (e.g., deferred cash, equity, etc.).

Working Conditions:Normal working conditions with the absence of disagreeable elements.

Note: The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.