Brokerage Coordinator

Cushman & Wakefield; Austin (TX); On-site; USD 38,000 - 45,000; Full time

Benefits offered by this job

Health insurance

Vision and dental insurance

Retirement savings plans

Paid time off

Job summary

Cushman & Wakefield is seeking a Brokerage Coordinator in Austin to support fee-earners with pitches, proposals, and transaction documentation. You will manage content creation, coordinate with Marketing, Research, and Financial Analysts, and prepare materials for client presentations.

The role requires 1–3 years of experience, a bachelor’s degree preferred, and strong Microsoft Office skills, with InDesign, Photoshop, and Salesforce being a plus.

Qualifications

• Bachelor's Degree preferred in Business, Marketing, Communications or Finance.
• 1–3 years experience in a professional setting.
• Administrative experience for executive level professionals is a plus.
• Advanced knowledge of Microsoft Office; familiarity with InDesign and Photoshop and Salesforce is advantageous.

Responsibilities

• Coordinate pitch and proposal development and manage content production timelines.
• Support fee-earner and team with transaction and client-service activities.
• Maintain and organize client contact lists and CRM data.
• Prepare expense reports, schedule meetings, and book travel.
• Organize transaction documents and ensure timely delivery of materials.

Skills

MS Office

Adobe InDesign

Photoshop

Salesforce

Education

Bachelor's degree

Tools

Microsoft Office

Adobe InDesign

Photoshop

Salesforce

Job description

Job Title

Brokerage Coordinator

Job Description Summary

The Brokerage Coordinator will report to the Operations Manager and will serve as the support for the fee-earner and/or team. This position is responsible for support and management of client service activities such as pitch and proposals, transaction support, and fee-earner administrative support. The Brokerage Coordinator will interact with various departments within the organization on behalf of the fee-earner to ensure they are able to meet the needs of their clients.

Job Description

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Manage database
• Manage content creation process with regards to timeline and production cycle
• Coordinate with other departments based on the needs of the fee-earner
• Support timeliness of deliverables
• Provide sales and deal support

KEY RESPONSIBILITIES

• Pitch and proposal coordination
• Manage coordination with Marketing, Research, and Financial Analyst on behalf of fee-earner for the creation of pitch/proposal and deliver content as necessary
• Populate template market documents such as tour books, property flyers, and brochures
• Create or assist with production and design marketing and collateral deliverables (eg. Pitch presentations, proposals, property flyers, brochures, marketing eblasts, event invitations, tour books, floor plan edits, updating stacking plans)
• Abstract leases and draft proposals with direction from supervising C&W real estate professional
• Compile information to be used in periodic landlord leasing activity reports
• Organize transaction documents, including confidentiality agreements, leases, contracts, listings, closing documents, etc for deal submission.
• Handle client contact lists, including database management
• Prepare expense reports, schedule meetings, book travel.

MAINTAIN CRM

• Enter new leads and opportunities into the CRM system and update accordingly
• Schedule meetings with Client on behalf of fee-earner and coordinate any other arrangements as needed
• Assist in planning, scheduling, and promoting of fee-earner hosted events
• Coordinate travel and other logistics for fee-earner as necessary
• Prepare deal related documents and provide to fee-earner for review, approval, and delivery
• Conduct Other Administrative Duties as necessary

BACKGROUND AND EXPERIENCE

• Bachelor’s Degree (Business, Marketing, Communications, or Finance) preferred
• 1-3 years’ experience in a professional organization or equivalent educational experience
• Administrative experience for executive level professional for more senior positions preferred
• Advanced knowledge of Microsoft Office
• Intermediate knowledge of Adobe InDesign, Photoshop and Salesforce a plus

COMPETENCIES

• Excellent written and oral communication skills
• Ability to multitask
• Ability to take direction from multiple sources
• Excellent project management skills
• Excellent attention to detail
• Demonstrated aptitude to solve problems and navigate through obstacles

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $27.80 - $32.70

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email [e-mail]. Please refer to the job title and job location when you contact us.

INCO: “Cushman & Wakefield”