Brokerage Admin & Marketing Coordinator

Newmark; Houston (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Newmark in Houston seeks an administrative support professional to back a team of sales professionals, handling marketing materials, client communications, and confidential data with discretion. You will ensure messaging consistency, support policy compliance, and help manage day-to-day operations.

The role includes coordinating meetings, travel, and reports, assisting with RFI/LOI/RFP processes, maintaining databases, responding to broker requests, and preparing expense reports.

Qualifications

• High School diploma or GED required, 2 years work related experience; Associate’s degree or Bachelor’s degree in Marketing and Graphic Design a preferred.
• Minimum 2 years related work experience to include Real Estate Brokerage or Sales and Marketing
• Advanced Microsoft Office Suite, PowerPoint, Excel and Internet research skills
• Demonstrates administrative support skills including appointment scheduling, and ability to compose/proof and edit correspondence and reports
• Organizational, communication (written, oral, telephone), customer service and strong attention to detail are essential in this position
• Problem solving, decision-making, and analytical skills required
• Ability to prioritize, and manage multiple tasks, and meet stringent deadlines
• May perform other duties as assigned

Responsibilities

• Maintain NMRK brand, product, office, and client messaging and consistency by applying templates to produce marketing materials to include; flyers, proposals, tour books, touch pieces, maps, floor plans, qualification packages, and market surveys.
• Review marketing material specifications, and act as point of contact and liaison with centralized marketing, analysis, and research groups to coordinate the completion and submission of financial, marketing, and various client specific property data to incorporate into customized property information packages.
• Prepare and maintain accurate documents to include, Request for Information (RFI’s), Letter of Intent (LOI’s) and Request for Proposal (RFP’s).
• Update and maintain various information databases to include; client and prospect databases.
• Respond to outside broker requests.
• Coordinate mass marketing mailings.
• Create, maintain and/or purge files and records, including real estate transaction files.
• Provide informational assistance to clients to include; greeting clients, directing telephone traffic and scheduling appointments and tours.
• Coordinate complex on/offsite meetings and conferences as well as travel arrangements.
• Prepare, update, collate and package reports as instructed by team.
• Perform administrative functions and prepare communication as required.
• Prepare expense reports as required.
• May perform other duties as assigned.

Skills

PowerPoint

Excel

Internet research

Administrative support

Organizational skills

Communication skills

Education

High School diploma or GED

Associate’s or Bachelor’s in Marketing and Graphic Design (preferred)

Tools

Microsoft Office Suite

Job description

Newmark in Houston seeks an administrative support professional to back a team of sales professionals, handling marketing materials, client communications, and confidential data with discretion. You will ensure messaging consistency, support policy compliance, and help manage day-to-day operations.

The role includes coordinating meetings, travel, and reports, assisting with RFI/LOI/RFP processes, maintaining databases, responding to broker requests, and preparing expense reports.