Brand Ops Coordinator: Streamline Meetings & Logistics

Victoria’s Secret & Co.; New York (NY); On-site; USD 38,000 - 50,000; Full time

Job summary

Victoria’s Secret & Co. is seeking an Administrative Support role in New York City. You will maintain master contact lists, coordinate leadership calendars, publish meeting planners, and manage PDP milestones to support an efficient operating model.

You will partner with Brand Ops and EAs to ensure smooth logistics, document decisions, and circulate materials. This role emphasizes discretion, detail-orientation, and strong communication in a fast-paced retail environment.

Qualifications

• Bachelor’s degree preferred with strong organizational skills.
• Detail-oriented and able to manage multiple priorities.
• Excellent written and verbal communication; professional discretion essential.

Responsibilities

• Maintain the master contact list with updated associates, roles, and distribution lists.
• Review leadership calendars to resolve scheduling conflicts with Brand Operations.
• Publish and maintain brand meeting planners in Outlook and PDP calendars.
• Maintain PDP meeting charters and align with end-to-end operating model.
• Manage brand dashboard for milestone docs and resources; ensure accessibility.
• Capture notes, decisions, and action items; follow up for timely completion.
• Coordinate leadership meeting availability and logistics with EAs.

Skills

Detail-oriented

Organized

Strong communication

Problem solving

Adaptability

Discretion

Education

Bachelor’s Degree preferred

Tools

Microsoft Office Suite

Smartsheet

Job description

Victoria’s Secret & Co. is seeking an Administrative Support role in New York City. You will maintain master contact lists, coordinate leadership calendars, publish meeting planners, and manage PDP milestones to support an efficient operating model.

You will partner with Brand Ops and EAs to ensure smooth logistics, document decisions, and circulate materials. This role emphasizes discretion, detail-orientation, and strong communication in a fast-paced retail environment.