Brand Operations & Scheduling Coordinator

Victoria's Secret; New York, Northern (NY, KY); Hybrid; USD 52,000 - 70,000; Full time

Job summary

Victoria's Secret in New York seeks an Administrative Support professional to help run day-to-day operations across leadership and office functions. You will maintain contact lists, manage calendars, and prepare meeting materials to support cross-functional teams.

This role requires proactive organization, meticulous attention to detail, and collaboration with Brand Ops and EAs to ensure meetings, space, and resources are ready and accessible.

Qualifications

• Experience in calendar and meeting scheduling for leaders.
• Proficient in Outlook for meeting planners and charters.
• Strong note-taking and follow-up to ensure action items are completed.

Responsibilities

• Maintain the master contact list with associates, role changes, meeting planners, and email distribution lists.
• Review leadership calendars to identify scheduling conflicts and coordinate with Brand Operations to resolve overlaps.
• Publish and maintain brand meeting planners in Outlook based on schedules.
• Maintain PDP meeting charters and coordinate with cross-functional teams to reflect the operating model.
• Manage the brand dashboard to keep milestone docs and resources current.
• Capture meeting notes, document decisions, and follow up on actions.
• Coordinate leadership meeting availability and logistics with EAs.
• Manage receipt, tracking, and distribution of product samples between NY and Columbus offices.
• Coordinate whitespace schedule to support milestones and cross-functional priorities.
• Submit facilities requests and coordinate room setup for milestone meetings.
• Prepare conference rooms and spaces with tech and materials and handle post-meeting cleanup.
• Support the Design Closet for accessibility and inventory.

Skills

Calendar management

Meeting coordination

Administrative support

Job description

Victoria's Secret in New York seeks an Administrative Support professional to help run day-to-day operations across leadership and office functions. You will maintain contact lists, manage calendars, and prepare meeting materials to support cross-functional teams.

This role requires proactive organization, meticulous attention to detail, and collaboration with Brand Ops and EAs to ensure meetings, space, and resources are ready and accessible.