Brand Licensing Approvals Specialist (Remote)

Sears; Central (IL); Remote; USD 48,000 - 64,000; Full time

Job summary

Sears is seeking a Licensing Approvals Coordinator to manage licensee submissions and maintain records, communications, and follow-up activities across multiple brands. You will review concepts, samples, packaging, and marketing materials for brand standards, coordinate stakeholder feedback, and track approvals through Brand Comply, working with Legal, Quality, Finance and Marketing teams.

The role supports royalty reporting, prepares partner materials, and helps ensure timely submissions and

Qualifications

• Bachelor's degree in Business, Marketing, Design or a related field, or equivalent experience.
• At least two years of experience in licensing, brand management, product development or a similar coordination role.
• 18 years of age or older

Responsibilities

• Manages the full approval workflow for licensee submissions, including product concepts, pre-production samples, final production, packaging, marketing materials and digital assets
• Reviews submissions against brand standards, style guides and contract terms; routes materials to appropriate stakeholders and provides licensees with clear, consolidated feedback
• Works with licensees to resolve submission issues in a timely manner and collaborates with Marketing and Product teams on brand and product direction
• Meets established approval turnaround targets, such as two business days, and maintains accurate submission status and approval records in Brand Comply
• Confirms appropriate logo usage, trademark notices, legal copy and product claims before approval sign-off
• Coordinates with Legal and Quality on safety certifications, testing documentation and applicable compliance requirements
• Onboards new licensees to the approvals process, maintains brand guidelines and submission templates, and trains licensees to use Brand Comply for approvals and royalty reporting
• Reports approval volumes, cycle times and process bottlenecks to licensing leadership
• Maintains the licensee database, including contacts, contract terms, territories, product categories, and renewal and expiration dates
• Tracks licensee compliance documents and contractual deliverables, including certificates of insurance, product liability coverage, testing and safety certifications, royalty reports, minimum guarantees and required marketing spend; collects proof of spend, follows up on renewals and escalates gaps
• Supports royalty reporting by collecting licensee statements and partnering with Finance on reconciliation
• Prepares presentations, brand books, sell sheets and partner materials for new business pitches
• Coordinates licensing summits, licensee and partner meetings, trade shows, team offsites and VIP events, including logistics, samples and follow-up activities
• Maintains organized, current contract files, meeting notes and action items
• Supports special projects and other coordination activities as needed by the licensing team
• Performs other duties as assigned

Skills

Attention to detail

Organizational skills

Communication

Collaboration

Brand standards

Microsoft PowerPoint

Brand Comply

Education

Bachelor's degree in Business, Marketing, Design or related field

Tools

Brand Comply

Adobe Creative Suite

Microsoft Office

PowerPoint

Job description

Sears is seeking a Licensing Approvals Coordinator to manage licensee submissions and maintain records, communications, and follow-up activities across multiple brands. You will review concepts, samples, packaging, and marketing materials for brand standards, coordinate stakeholder feedback, and track approvals through Brand Comply, working with Legal, Quality, Finance and Marketing teams.

The role supports royalty reporting, prepares partner materials, and helps ensure timely submissions and