Branch Operations & Compliance Coordinator

The Prolift Rigging Company; Austin (TX); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Competitive salary

Bonus program

401(k)

Medical, Dental, and Vision coverage

Vacation and Holiday Pay

Disability Insurance

Life Insurance

Other benefits

Job summary

ProLift Rigging in the United States is seeking an Operations Coordinator to support branch operations, coordinating admin tasks, accounting, onboarding, and field scheduling. The role requires strong organization, attention to detail, and the ability to handle multiple priorities in a fast-paced setting.

Your work will ensure compliant processes, timely payroll data, and smooth project startup while supporting employees, customers, vendors, and leadership.

Qualifications

• High school diploma or GED required; associate or bachelor’s degree preferred.
• Minimum 3+ years in office operations, branch administration, or related role.
• Experience supporting AR/AP, invoicing, billing, and financial tracking.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Own and optimize branch administrative systems for daily operations.
• Coordinate AR tracking, collections, aging visibility, and reporting.
• Coordinate AP workflow: invoicing, coding, approvals, payments.
• Onboard new customers: forms, tax, insurance, credit docs.
• Serve as branch point for vendor setup, insurance requests, and portal docs.
• Support hiring: offers, pre-employment, onboarding, files.
• Onboard and ramp new team members into branch operations and culture.
• Track training, certifications, licenses, and compliance deadlines.
• Coordinate DISA drug/alcohol testing and related actions.
• Collect daily timecards; submit weekly to payroll.
• Assist payroll readiness and project startup documentation.
• Maintain branch filing, document control, and records retention.
• Coordinate travel for branch personnel; provide admin support.
• Dispatch and schedule operators, drivers, and riggers for jobs.
• Arrange routes and oversize/overweight permits.
• Handle incoming calls for sizing, scheduling, and crane bookings.
• Other duties as assigned.

Skills

Microsoft Office proficiency

Strong communication

Organizational skills

Education

High school diploma or GED

Associate's or bachelor's in Business/Accounting/Operations/HR (preferred)

Tools

Microsoft Excel

Outlook

Word

Teams

Job description

ProLift Rigging in the United States is seeking an Operations Coordinator to support branch operations, coordinating admin tasks, accounting, onboarding, and field scheduling. The role requires strong organization, attention to detail, and the ability to handle multiple priorities in a fast-paced setting.

Your work will ensure compliant processes, timely payroll data, and smooth project startup while supporting employees, customers, vendors, and leadership.