Billing Administrator

USADEBUSK - USADeBusk- Catalyst Division; Deer Park (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

USA DeBusk in Deer Park, TX is seeking a Billing Administrator to support the accounting team by preparing, verifying, and posting transactions. The role includes clerical data entry, filing, and coordinating with the Accounting Department to ensure timely payment collection.

Responsibilities span new hire processing, background checks, timesheet verification, PO and invoice management in Oracle, AR aging, and maintaining accurate records. On-site work layout and strict deadlines apply.

Qualifications

• Minimum: High school diploma or equivalent.
• Basic mathematical skills required.
• Oracle Fusion & Microsoft 365 or related software experience required.
• Able to work independently and in a fast-paced environment.
• Able to anticipate work needs and interact professionally with customers.
• Manage time efficiently.
• Enter data accurately and efficiently into computer software and systems.
• Learn customers’ systems for large projects (CCM, Track, Ariba, Smart GEP, etc.).
• Keen attention to detail, organized and able to multitask.
• Meet all daily and weekly deadlines for all departments.

Responsibilities

• Run payroll-related tasks including hours verification and entry in ADP.
• Process billing and invoicing in Oracle; mail invoices after sales approval.
• Issue Purchase Orders (POs) and track in Oracle.
• Maintain PO and invoice totals in spreadsheets.
• Perform background checks and drug/alcohol screens for new hires.
• Conduct new hire processes in ADP and HR systems.
• Prepare AR aging reports and contact customers for payment.
• Provide AR status updates to Branch Manager.
• Maintain customer and personnel file systems and rosters.
• Occasionally support additional admin tasks as needed.

Skills

Data entry

Attention to detail

Time management

Independence

Customer interaction

Education

Associate or Bachelor’s degree in Accounting

Tools

Oracle Fusion

Microsoft 365

Ariba

CCM

Track

Smart GEP

Job description

USA DeBusk offers the industrial infrastructure sector a technologically advanced and complementary suite of high-value traditional and specialty services for turnarounds, routine maintenance, and unplanned outages. We help customers save time, reduce costs, and optimize their processes while assuring best‑class safety and compliance. Primary service lines include chemical cleaning; emission controls; fabrication services; FCCU hot catalyst handling; hydro blasting; hydro excavation; hydro cutting; inert catalyst handling; inspection; mechanical rental; nitrogen; pigging, decoking & filtration; pipeline integrity and field services; reactor cleaning; tank cleaning; transportation; unit decontamination; vacuum services; and waste solutions. USA DeBusk was founded in 2012, and our headquarters is in Deer Park, TX. We operate numerous offices, service centers, and customer‑site‑based locations across North America. Visit www.usadebusk.com for more information.

Summary/Objective:

The Billing Administrator will provide support to the accounting team with preparing, verifying, and posting transactions. The Billing Administrator will perform routine clerical, filing, and data entry tasks for accounting data. The Billing Administrator will assist in ensuring that the company receives payment for goods and services offered to clients. The Billing Administrator will be working closely with the Accounting Department and others to complete the necessary clerical work for accurate accounting practices.

Responsibilities include, but are not limited to:

• Conduct new hire processes from beginning to end in accordance with company policies and deadlines and enter new employees into ADP for Corporate HR approval.
• Responsible for running background checks/MVRS, setting up employees for drug and alcohol screens, medical physicals, and uniforms orders.
• Collect and ensure accuracy of weekly hours by cross-referencing timesheets and entering hours in spreadsheet and ADP after approval by Manager.
• Obtain approved non-billable shop tickets and add to payroll spreadsheet.
• Responsible for issuing Purchase Orders (POs) and entering into Oracle.
• Maintain accurate spreadsheets with POs and invoice totals.
• Process billing and sales activities including invoices and remitting for payment in Oracle; mail/email customers invoices after approval from Sales.
• Run Accounts Receivable (AR) aging report and contact customers for payment.
• Provide Branch Manager weekly summary for AR collection issues.
• Maintain file system for customers and personnel.
• Ensure employee roster is current and up to date.
• Responsible for the random selection program (DDCHA, DCCHT, FMSCA, and DCCOF).
• Run customer‑specific background checks.
• Print, copy, scan, send, receive, and response to emails.

Requirements

Minimum Qualifications:

• High school diploma or equivalent.
• Basic mathematical skills.
• Oracle Fusion & Microsoft 365 or related software experience required.
• Able to work independently and in a fast‑paced environment.
• Able to anticipate work needs and interact professionally with customers.
• Manage time efficiently.
• Enter data accurately and efficiently into computer software and systems.
• Quickly learn our customers’ systems for large projects (CCM, Track, Ariba, Smart GEP, etc.), and work with customers’ contacts to meet scheduled submittals.
• Keen attention to detail, organized and able to seamlessly multitask.
• Meet all daily and weekly deadlines for all departments.

Preferred Qualifications:

• Associate or Bachelor’s degree in Accounting.
• 2 years of experience in accounting or bookkeeping.

Physical Requirements:

• Must be able to sit at a desk while working on a computer for prolonged periods of time in an office environment.
• Must be able to lift to 15 pounds at times.

Other Requirements:

• You must pass drug and alcohol screen and all required background checks.
• Must be dependable, willing to work additional hours as required and be team oriented.
• Willing to work on‑site at our Deer Park, TX office.

This posting is not intended to be an all-inclusive list of duties and responsibilities but constitutes a general definition of the position’s scope and function.

EQUAL EMPLOYMENT OPPORTUNITY:

USA DeBusk is an equal opportunity employer, and we thrive on our differences for the benefit of our employees, our customers, and our community. It is our policy to provide equal opportunities in all decisions related to hiring, training, and promoting regardless of race, religion, color, gender, disability, national origin, ancestry, age, military status, sexual orientation, marital status or any legally protected characteristic or class.

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