Branch Operations & Admin Specialist

usadebuskexternalcareersite; Greensboro (NC); On-site; USD 42,000 - 56,000; Full time

Job summary

USA DeBusk is seeking a Branch Administrator to provide comprehensive administrative support across the branch and related departments. You will manage HR tasks, verify timesheets, process payroll data, and handle invoices in Oracle/ADP while maintaining confidentiality and accuracy.

The role requires strong organization, communication, and the ability to work with cross-functional teams to meet deadlines and submittals.

Qualifications

• High School Diploma or equivalent.
• 2-5 years of related experience.
• Proficiency in Microsoft Office including Outlook and Excel.
• Basic Payroll knowledge.
• Time management and excellent communication skills.

Responsibilities

• Conduct new hire process from beginning to end in accordance with company policies and deadlines and enter new employees in ADP for Corporate HR approval.
• Responsible for running background checks/MVRS, setting up employees for drug and alcohol screens, physicals, and uniforms orders.
• Collect and ensure accuracy of weekly hours by cross referencing timesheets and entering hours in spreadsheet, and ADP after approval by Manager.
• Obtain approved non-billable shop tickets and add to payroll spreadsheet.
• Responsible for issuing Purchase Orders and entering POs into Oracle.
• Obtain approval and signatures for invoices and enter invoices into Oracle.
• Maintain accurate spreadsheets with POs and invoice totals.
• Process billing and sales activities including invoices in Oracle and remitting for payment in Fieldglass; mail/email customers invoices after Salesmen approval.
• Run AR aging report and contact customers for payment.
• Provide Branch Manager weekly summary for AR collection issues.
• Maintain file system for customers and personnel.
• Maintain employee roaster current and up to date.
• Responsible for the random selection program (DDCHA, DCCHT, FMSCA, and DCCOF).
• Run customer specific background checks.
• Print, copy, scan, send, receive, and response to emails.

Skills

Time management

Communication skills

Team oriented

Education

High School Diploma

Tools

Microsoft Office

Excel

Outlook

Oracle

Job description

USA DeBusk is seeking a Branch Administrator to provide comprehensive administrative support across the branch and related departments. You will manage HR tasks, verify timesheets, process payroll data, and handle invoices in Oracle/ADP while maintaining confidentiality and accuracy.

The role requires strong organization, communication, and the ability to work with cross-functional teams to meet deadlines and submittals.