Branch Administrator- Accounts Receivable

usadebuskexternalcareersite; Deer Park (TX); On-site; USD 42,000 - 65,000; Full time

Job summary

USA DeBusk seeks an AR-Administrator to provide comprehensive administrative support for the Branch, handling routine and complex AR tasks, billing, and project tracking in a fast-paced environment.

The role requires at least 2 years AR experience, proficiency with Oracle and Microsoft 365, and the ability to learn CCM, Track, Arriba, and other customer systems to meet deadlines.

Qualifications

• High School Diploma or equivalent required.
• 2+ years AR experience and related software proficiency.
• Experience with Oracle and Microsoft 365.
• Track software experience required.

Responsibilities

• Support accounts receivable activities including billing and invoicing.
• Create project/workbooks and track allocations.
• Maintain project tracker and customer files.
• Interact with admins and assist in time-tracking systems.

Skills

Time management

Professional communication

Data entry

System learning

Deadline-oriented

Independent worker

Team collaboration

Education

High School Diploma or equivalent

Tools

Oracle

Microsoft 365

Track

CCM

Arriba

Job description

Company Profile:

USA DeBusk offers the industrial infrastructure sector a technologically advanced and complementary suite of high-value traditional and specialty services for turnarounds, routine maintenance, and unplanned outages. We help customers save time, reduce costs, and optimize their processes while assuring best-in-class safety and compliance. Primary service lines include chemical cleaning; emission controls; fabrication services; FCCU hot catalyst handling; hydro blasting; hydro excavation; hydro cutting; inert catalyst handling; inspection; mechanical rental; nitrogen; pigging, decoking & filtration; pipeline integrity and field services; reactor cleaning; tank cleaning; transportation; unit decontamination; vacuum services; and waste solutions. USA DeBusk was founded in 2012, and our headquarters is in Deer Park, TX. We operate numerous offices, service centers, and customer-site-based locations across North America. Visit www.usadebusk.com for more information.

Job Description:

The AR-Administrator is responsible for providing overall administrative support for the Branch.

The AR-Administrator provides routine and complex support to different departments, and ensures all day-to-day operations are completed in a timely manner. The AR-Administrator must be able to quickly adapt to a rapidly changing environment and meet deadlines.

Responsibilities:

• Project Support
  • Quickly adapt and provide support as assigned on large projects.
  • Learn Customer Systems and Protocols.
  • Obtain and maintain training requirements.
  • Work with all levels of involvement to support administrative function, including logistics, billing, and back up for AP and payroll entry.
  • Will establish and maintain a relationship with new and existing vendors.
  • Performs other related duties as necessary or assigned.
• Accounts Receivable
  • Create workbooks based on the most recent proposal provided by the sales team, distribute them to the team, and sign off on the project folder.
  • Review workbooks for accuracy daily and revise as needed.
  • Complete Track allocations.
  • Update and maintain project tracker current.
  • Create reports regarding the status of customer accounts as requested.
  • Process billing and sales activities including invoices and remitting for payment in Oracle; upload/email customer invoices after approval.
  • Provide Branch Manager weekly summary for AR collection issues and assist in collection activities.
  • Maintain file system for customers.
  • Must be able to interact with admins and assist in customer time collection systems.
  • Assist with monthly close activities.

Qualifications:

• Education
  • High School Diploma or equivalent required
• Experience
  • 2 years minimum of Accounts Receivables (AR) experience
  • Oracle & Microsoft 365 or related software experience required
  • Track software experience is required
• Skills
  • Ability to manage time efficiently.
  • Ability to interact professionally with customers.
  • Ability to enter data accurately and efficiently into computer software and systems.
  • Ability to quickly learn our customers’ systems for large projects (CCM, Track, Arriba, etc.), and work with customers contacts to meet scheduled submittals.
  • Ability to meet all daily and weekly deadlines for all departments.
  • Ability to work independently in a fast-paced environment.
  • Ability to perform other duties as assigned.
• Other Requirements
  • You must pass drug and alcohol screen and all required background checks.
  • Must be dependable, willing to work additional hours as required and be team oriented.
  • Ability to regularly talk and hear; and use hands to manipulate objects or equipment.
  • Ability to stand and walk, stoop, bend or reach above the shoulders.
  • Ability to frequent and continuous do computer-based work requiring periods of sitting, close vision, and ability to adjust focus.
  • Must be able to make general decisions requiring judgement and perform activities requiring sustained concentration.
  • Ability to occasionally lift up to 25 pounds.

Salary: Salary to commensurate with experience

This posting is not intended to be an all-inclusive list of duties and responsibilities but constitutes a general definition of the position’s scope and function.

EQUAL EMPLOYMENT OPPORTUNITY:

USA DeBusk is an equal opportunity employer, and we thrive on our differences for the benefit of our employees, our customers, and our community. It is our policy to provide equal opportunities in all decisions related to hiring, training, and promoting regardless of race, religion, color, gender, disability, national origin, ancestry, age, military status, sexual orientation, marital status or any legally protected characteristic or class.