Branch Onboarding Specialist

Allied Universal; Northern, New York (KY, NY); Hybrid; USD 24,000 - 34,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) plan enrollment

Paid holidays and vacation

Job summary

Allied Universal is seeking an Onboarding Specialist to lead New Employee Orientation (NEO) and manage the onboarding process for new security professionals. The role supports the Security Professional Onboarding and Development program, ensuring a smooth first experience and accurate documentation.

The position requires a high school diploma or equivalent, strong admin experience, and proficiency with ATS tools and Microsoft Office. This is a full-time role with a Tue-Sat, 9am-5pm shift.

Qualifications

• High School diploma or equivalent.
• Prior administrative experience in a professional setting.
• Able to multi-task in a busy environment and handle stressful situations calmly.
• Strong time management and deadline-tracking capabilities.
• Experience using iCIMS, WinTeam, or DOMO is a plus.

Responsibilities

• Prepare for New Employee Orientation (NEO) and ensure classroom readiness.
• Proctor NEO, review welcome kit, verify Form I-9 documents, and administer drug tests.
• Initiate onboarding documents in ATS (e.g., iCIMS) and complete employer sections of Form I-9.
• Update employee information in WinTeam and ensure required iForms are completed.
• Enter direct deposit and compliance codes; ensure orientation is completed.

Education

High School diploma or equivalent

College degree in business or related field

Ability to multi-task and stay calm under pressure

Excellent time management and deadline-driven

Tools

iCIMS

WinTeam

DOMO

Microsoft Office

Job description

Company Overview

Allied Universal®, North America’s leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative workplace, you will be part of a team that contributes to a culture that positively impacts the communities and customers we serve.

Onboarding Specialist

Allied Universal® is hiring a Onboarding Specialist. The Onboarding Specialist will be the primary proctor of the New Employee Orientation (NEO), the first introduction to the new hire at Allied Universal. The role is designed to set the tone for the security professional experience. It is also the first phase of the Security Professional Onboarding and Development program

Position Details

• Position Is: Full Time
• Workdays: Tuesday - Saturday
• Work Shift: 9am - 5pm
• Pay Rate: $21 / hour

Responsibilities

• Prepare for New Employee Orientation (NEO) daily; ensure classroom has the necessary tools (welcome packets, drug test kits, Chromebooks, headphones, pay cards, etc.) required to complete orientation
• Proctor NEO; review welcome kit, verify Form I-9 documents, administer drug tests
• Initiate onboarding documents via Applicant Tracking System (ATS) (e.g., iCIMS)
• Complete employer section of Form I-9 documents
• Update iCIMS – ensure all required iForms are complete
• Advance new hire in WinTeam (WT)
• Update required fields in WT
• Enter compliance codes
• Enter direct deposit
• Ensure orientation is completed by new hire (3 lessons and final exam)
• Enter rehires into WT; update employee information in WT
• Prepare employee licensing applications for registration and new license processing

Qualifications

• High School diploma or equivalent
• Prior work experience in a professional administrative environment
• Able to focus and multi-task in a busy environment
• Ability to successfully handle stressful situations in a calm and professional manner
• Effective management skills; able to coordinate with multiple employees with diverse personalities and engage them to perform at optimum levels
• Highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology
• Ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines

Preferred Qualifications

• College degree in business, human resources, or related field of study
• Human resources and/or recruiting experience
• Experience using iCIMS or other Applicant Tracking System
• Experience using WinTeam or other Human Resources Information System
• Experience using DOMO or other business intelligence tool

Benefits

• Medical, dental, vision, basic life, AD&D, and disability insurance
• Enrollment in our company’s 401(k)plan, subject to eligibility requirements
• Eight paid holidays annually, five sick days, and four personal days
• Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.

Licensed by the New York State Department of State

Equal Opportunity Employer

Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com