Onboarding Specialist - New Hire Experience & Compliance

Alliedbarton Security Services; New York (NY); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) enrollment

Eight paid holidays

Vacation accrual

Job summary

Allied Universal is hiring a Onboarding Specialist in New York, NY. This role serves as the primary proctor of New Employee Orientation and kicks off the Security Professional Onboarding and Development program.

Work full time, Tuesday through Saturday, 9am to 5pm, with a pay rate of $21 per hour. Responsibilities include preparing orientation materials, proctoring NEO, verifying Form I-9 documents, managing ATS (iCIMS), updating iCIMS and WinTeam, and coordinating license processing.

Qualifications

• High School diploma or equivalent.
• Prior work experience in a professional administrative environment.
• Able to focus and multi-task in a busy environment.
• Ability to successfully handle stressful situations in a calm and professional manner.
• Effective management skills; able to coordinate with multiple employees with diverse personalities and engage them to perform at optimum levels.
• Highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology.
• Ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines.

Responsibilities

• Prepare for New Employee Orientation (NEO) daily; ensure classroom has the necessary tools (welcome packets, drug test kits, Chromebooks, headphones, pay cards, etc.) required to complete orientation.
• Proctor NEO; review welcome kit, verify Form I-9 documents, administer drug tests.
• Initiate onboarding documents via Applicant Tracking System (ATS) (e.g., iCIMS).
• Complete employer section of Form I-9 documents.
• Update iCIMS – ensure all required iForms are complete.
• Advance new hire in WinTeam (WT) — update required fields, enter compliance codes, enter direct deposit.
• Ensure orientation is completed by new hire (3 lessons and final exam).
• Enter rehires into WT; update employee information in WT.
• Prepare employee licensing applications for registration and new license processing.

Job description

Allied Universal is hiring a Onboarding Specialist in New York, NY. This role serves as the primary proctor of New Employee Orientation and kicks off the Security Professional Onboarding and Development program.

Work full time, Tuesday through Saturday, 9am to 5pm, with a pay rate of $21 per hour. Responsibilities include preparing orientation materials, proctoring NEO, verifying Form I-9 documents, managing ATS (iCIMS), updating iCIMS and WinTeam, and coordinating license processing.