New Employee Onboarding Specialist

Allied Universal; Fort Wayne (IN); On-site; USD 43,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) plan enrollment

Paid holidays and vacation

Job summary

Allied Universal in Indiana is seeking an Onboarding Specialist to schedule and conduct New Employee Orientation (NEO) for Fort Wayne daily. The role requires prior onboarding/HR experience and strong Microsoft Office skills to coordinate logistics and documentation.

You will manage ATS tasks (iCIMS), complete Form I-9 employer sections, and advance new hires in WinTeam, ensuring accurate data and timely orientations as part of the Security Professional Onboarding program.

Qualifications

• High School diploma or equivalent.
• Prior work experience in a professional administrative environment.
• Able to focus and multi-task in a busy environment.
• Ability to handle stressful situations calmly and professionally.
• Strong organizational and time-management skills; coordinate with multiple people.
• Proficient in Microsoft Office and office tech.

Responsibilities

• Prepare for New Employee Orientation daily with all required materials (packets, tests, devices).
• Proctor NEO; review welcome kit, verify Form I-9 documents, administer drug tests.
• Initiate onboarding documents via ATS (iCIMS).
• Complete employer section of Form I-9; update iCIMS forms.
• Advance new hires in WinTeam; update fields and codes; process direct deposit.
• Ensure orientation is completed by new hires (3 lessons + final exam).
• Enter rehires into WinTeam and update employee records.

Skills

Administrative experience

Multitasking

Stress management

Microsoft Office proficiency

Initiative & deadlines

Communication

Education

High School diploma or equivalent

College degree in business or HR (preferred)

Tools

iCIMS

WinTeam

DOMO

Job description

Company Overview:

Allied Universal®, North America’s leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative workplace, you will be part of a team that contributes to a culture that positively impacts the communities and customers we serve.

Starting Pay: $21.63 / Hour + Benefits, PTO

Eligible for Quarterly & Annual Performance-Based Bonuses!

This position is responsible for scheduling all New Employee Orientations for Indiana, as well as conducting New Employee Orientations in Fort Wayne daily.

Qualified Applicants Have Previous Onboarding/HR Experience

Allied Universal® is hiring an Onboarding Specialist. The Onboarding Specialist will be the primary proctor of the New Employee Orientation (NEO), the first introduction to the new hire at Allied Universal. The role is designed to set the tone for the security professional experience. It is also the first phase of the Security Professional Onboarding and Development program.

RESPONSIBILITIES:

• Prepare for New Employee Orientation (NEO) daily; ensure classroom has the necessary tools (welcome packets, drug test kits, Chromebooks, headphones, pay cards, etc.) required to complete orientation


• Proctor NEO; review welcome kit, verify Form I-9 documents, administer drug tests


• Initiate onboarding documents via Applicant Tracking System (ATS) (e.g., iCIMS)


• Complete employer section of Form I-9 documents


• Update iCIMS – ensure all required iForms are complete


• Advance new hire in WinTeam (WT)




• Update required fields in WT


• Enter compliance codes


• Enter direct deposit




• Ensure orientation is completed by new hire (3 lessons and final exam)


• Enter rehires into WT; update employee information in WT

QUALIFICATIONS:

• High School diploma or equivalent


• Prior work experience in a professional administrative environment


• Able to focus and multi-task in a busy environment


• Ability to successfully handle stressful situations in a calm and professional manner


• Effective management skills; able to coordinate with multiple employees with diverse personalities and engage them to perform at optimum levels


• Highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology


• Ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines

PREFERRED QUALIFICATIONS:

• College degree in business, human resources, or related field of study


• Human resources and/or recruiting experience


• Experience using iCIMS or other Applicant Tracking System


• Experience using WinTeam or other Human Resources Information System


• Experience using DOMO or other business intelligence tool

BENEFITS:

• Medical, dental, vision, basic life, AD&D, and disability insurance


• Enrollment in our company’s 401(k)plan, subject to eligibility requirements


• Eight paid holidays annually, five sick days, and four personal days


• Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.

Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com