Onboarding Specialist

Allied Universal; Los Angeles (CA); On-site; USD 53,726,000 - 57,859,000; Full time

Benefits offered by this job

Medical insurance

401(k) plan

Paid holidays & vacation

Vacation accrual

Job summary

Allied Universal, North America’s leading security and facility services company, is hiring a Security Onboarding Specialist in Woodland Hills, California. You will proctor New Employee Orientation (NEO), verify Form I-9 documents, administer drug tests, and prepare onboarding materials to set the tone for new hires.

You will also drive the onboarding process in ATS like iCIMS and WinTeam, ensure all iForms are complete, and enter data accurately.

Qualifications

• High School diploma or equivalent required.
• Experience in a professional administrative environment.
• Proficient with Microsoft Office and office technologies.
• Ability to multitask in a busy environment.

Responsibilities

• Prepare for New Employee Orientation with needed materials.
• Proctor NEO and verify Form I-9 documents; administer drug tests.
• Process onboarding documents in ATS (iCIMS) and update iForms.
• Advance new hires in WinTeam and update records.
• Ensure orientation is completed (3 lessons and final exam).
• Enter rehires and update employee information in WinTeam.

Skills

Microsoft Office

Multi-tasking

Deadline management

Stress management

Administrative support

Communication skills

Education

High School diploma

College degree (business/HR)

Tools

iCIMS

WinTeam

DOMO

Job description

Company Overview:

Allied Universal®, North America’s leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative workplace, you will be part of a team that contributes to a culture that positively impacts the communities and customers we serve.

Hiring for a Security Onboarding Specialist

Join the world’s leading global security company!

• Payrate is $19.23 per hour.
• Location: Woodland Hills, California
• Excellent benefits and career growth opportunities
• Must be comfortable working in a fast-paced environment

Allied Universal® is hiring a Onboarding Specialist. The Onboarding Specialist will be the primary proctor of the New Employee Orientation (NEO), the first introduction to the new hire at Allied Universal. The role is designed to set the tone for the security professional experience. It is also the first phase of the Security Professional Onboarding and Development program

RESPONSIBILITIES:

• Prepare for New Employee Orientation (NEO) daily; ensure classroom has the necessary tools (welcome packets, drug test kits, Chromebooks, headphones, pay cards, etc.) required to complete orientation
• Proctor NEO; review welcome kit, verify Form I-9 documents, administer drug tests
• Initiate onboarding documents via Applicant Tracking System (ATS) (e.g., iCIMS)
• Complete employer section of Form I-9 documents
• Update iCIMS – ensure all required iForms are complete
• Advance new hire in WinTeam (WT)
• Update required fields in WT
• Enter compliance codes
• Enter direct deposit
• Ensure orientation is completed by new hire (3 lessons and final exam)
• Enter rehires into WT; update employee information in WT

QUALIFICATIONS:

• High School diploma or equivalent
• Prior work experience in a professional administrative environment
• Able to focus and multi-task in a busy environment
• Ability to successfully handle stressful situations in a calm and professional manner
• Effective management skills; able to coordinate with multiple employees with diverse personalities and engage them to perform at optimum levels
• Highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology
• Ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines

PREFERRED QUALIFICATIONS:

• College degree in business, human resources, or related field of study
• Human resources and/or recruiting experience
• Experience using iCIMS or other Applicant Tracking System
• Experience using WinTeam or other Human Resources Information System
• Experience using DOMO or other business intelligence tool

BENEFITS:

• Medical, dental, vision, basic life, AD&D, and disability insurance
• Enrollment in our company’s 401(k)plan, subject to eligibility requirements
• Eight paid holidays annually, five sick days, and four personal days
• Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.

PPO 14417

Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com

If you have difficulty using the online system and require an alternate method to apply or require an accommodation, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices