Branch Office Administrator - Customer-Facing & Notary

Murphy-Hoffman Company; Springdale (AR); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Competitive Salary

Medical, Dental and Prescription保险

Disability and Life Insurance

Paid Time Off

401k and Profit Sharing with Employer

Flexible Spending Account

Internal Promotion Opportunities

On the Job Training

Job summary

Murphy-Hoffman Company, LLC is North America's largest Kenworth truck dealership and leasing group. As MHC Kenworth/Volvo-Springdale grows, we have an opening for a Branch Office Specialist who will support branch operations, greet customers, answer calls, and route inquiries to the right person or location.

This role performs clerical duties, prepares deposits, scans documents, codes payables, monitors invoices, notary duties, and manages office supplies.

Qualifications

• Excellent communication, organizational and customer service skills.
• Poise to direct customers to the appropriate department or manager.
• Experience in an office environment preferred.
• Must be proficient with Word and Excel.
• Must be able to qualify as legal notary.

Responsibilities

• Greet all visitors in a professional and courteous manner and direct them to the appropriate person.
• Answer incoming telephone calls and route messages to the right employee.
• Perform clerical duties to support branches (truck sales, parts, service and/or body shop).
• Open, date stamp and sort incoming mail; process outgoing mail and deposits.
• Scan documents for use by Regional and Corporate offices.
• Code payables to correct General Ledger accounts; fill out new vendor forms.
• Monitor and follow up on missing invoices; process intercompany invoices; notary service.
• Manage office supply inventory and replenish as needed.

Skills

Excellent communication

Organizational skills

Customer service

Microsoft Office

Notary

Tools

Microsoft Word

Microsoft Excel

Job description

Murphy-Hoffman Company, LLC is North America's largest Kenworth truck dealership and leasing group. As MHC Kenworth/Volvo-Springdale grows, we have an opening for a Branch Office Specialist who will support branch operations, greet customers, answer calls, and route inquiries to the right person or location.

This role performs clerical duties, prepares deposits, scans documents, codes payables, monitors invoices, notary duties, and manages office supplies.