Branch Administrator

Western Specialty Contractors; United States; On-site; USD 23,000 - 36,000; Full time

Benefits offered by this job

ESOP

Annual bonus

Benefits package

Job summary

Western Specialty Contractors is seeking a Branch Administrator for the Little Rock Branch. The role supports operating personnel with administrative and accounting tasks in a dynamic office environment.

You will handle payable processing, invoicing, reporting, and client inquiries while maintaining files and employee records. A High School diploma with 4+ years of office experience is required; construction background is a plus.

Qualifications

• High School diploma or equivalent with 4+ years of general office experience.
• Construction background preferred.
• Strong written and verbal communication skills.
• Proficiency with PC-based Windows applications and Microsoft Excel.

Responsibilities

• Process Accounts Payables for branch operations.
• Prepare customer billings for all jobs and follow up with collections.
• Assist in coordinating all administrative functions for operating personnel.
• Gather information and prepare various financial and general reports.
• Respond to customer inquiries where possible in the absence of operating personnel.
• Maintain a filing system for the Branch office.
• Maintain hourly employee records on the computer system.
• Assist with completion of new-hire paperwork.
• Answer and direct incoming phone calls.
• Open and distribute mail and perform other clerical tasks.

Skills

Office Administration

Accounting Support

Excel Proficiency

Communication Skills

Education

High School Diploma

Tools

MS Windows

Excel

Job description

Build Your Career. Build Your Legacy.
At Western Specialty Contractors, You’re an Owner.

For more than 110 years , Western Specialty Contractors has been building more than projects—we’ve been building people, careers, and communities. Founded in St. Louis and proudly employee‑owned through our ESOP , we are the nation’s largest specialty contractor, restoring and protecting building envelopes through expertise in facades, concrete, roofing, and waterproofing.

Why Western?

As an employee-owned company , you’re not just working for Western—you’re working with Western. Every team member has a stake in our success. That ownership mindset fuels a culture where people look out for each other, take pride in their work, and know their contributions truly matter.

Grow With Us

With 30+ branches nationwide , Western offers opportunities to build a career that grows with you. From hands‑on field experience to specialized training and leadership development, we invest in your future at every stage.

The Role

Our Little Rock Branch has an opportunity for a Branch Administrator.

This is an office environment that offers challenge and variety. Some of the responsibilities include, but are not limited to:

• Process Accounts Payables for branch operations
• Prepare customer billings for all jobs and follow up with collections
• Assist in coordinating all administrative functions for operating personnel
• Gather information and prepare various financial and general reports
• Respond to customer inquiries, where possible, in the absence of operating personnel
• Maintain a filing system for Branch office
• Maintain hourly employee records on the computer system
• Assist with the completion of new-hire paperwork
• Answer and direct incoming phone calls
• Open and distribute mail and perform other clerical tasks

Requirements

We are seeking a team player to contribute to the successful operations of the branch by providing effective administrative and accounting support to the operating personnel. This position will assist in all administrative aspects of the Branch office. Qualified candidates should possess a High School diploma or equivalent and 4+ years of general office experience, with a construction background preferred. Thorough knowledge of PC based windows applications is strongly preferred, and the ability to develop spreadsheets in Microsoft Excel. Good written and verbal communication skills are essential.

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Compensation for this role is determined using a variety of factors, including experience, skills, internal equity, market benchmarks, and the cost of labor in the different geographic locations where we operate. In addition to base pay, this position may also be eligible for:

• Beneficial ownership in the Company through Western's Employee Stock Ownership Plan (ESOP).
• Participation in the Company’s annual performance-based bonus program.
• A comprehensive benefits package, which includes health, dental, and vision coverage, a 401(k) plan with company match, paid time off, maternity leave, and additional benefits designed to support employees and their families.

US Pay Range $17 — $26 USD

Western Specialty Contractors does not discriminate based on race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity, or any other reason prohibited by law in the provision of employment opportunities and benefits.

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