Branch Administrative Assistant - Part Time

Helget Gas Products, Inc.; Bensenville (IL); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Competitive Compensation

Health, Dental, Vision Insurance

401K with Company Match

Paid Holidays, PTO, Volunteer Time Off

Employee Referral Bonus

Dress Code Flexibility

Company Mobile Phone, Uniforms, PPE

Job summary

Helget Gas Products, Inc. in Illinois is seeking a Branch Administrative Assistant to support daily operations at the branch level. Reporting to the Branch Manager, you will handle morning DOT paperwork, billing prep, and compliance filing to keep operations efficient.

You will manage office supplies, coordinate with vendors, assist with payroll and travel arrangements, and maintain compliance files. The ideal candidate demonstrates strong organization, communication, and MS Office proficiency.

Qualifications

• Proven experience as an administrative assistant or in a relevant administrative role.
• Strong organizational skills with the ability to prioritize tasks and manage time effectively.
• Attention to detail and problem‑solving skills.
• Proficiency in MS Office, particularly Excel and Word.
• Excellent written and verbal communication skills.
• Ability to work independently with minimal supervision.
• Knowledge of DOT regulations and compliance procedures (preferred).
• Experience with payroll systems and financial documentation (preferred).
• High school diploma or equivalent; Office Administration qualifications are a plus.

Responsibilities

• Gather, review, and submit morning DOT paperwork.
• Sort and prepare billing documents for manager review.
• Compile compliance paperwork for quality control.
• File daily DOT, truck, and compliance paperwork.
• Biweekly: handle hydrotesting paperwork and prepare hydrotest reports.
• Oversee office supply inventory and purchase orders.
• Coordinate with vendors for bulk orders and arrange shipping via third‑party vendors.
• Assist branch personnel with expense reports and payroll adjustments.
• Book travel arrangements and manage PTO for branch personnel.
• Maintain compliance files and weekly helium reports.
• Collaborate with corporate inventory on monthly cycle counts.
• Work on special projects and ad hoc reports requested by branch managers.

Skills

MS Office

Organizational skills

Attention to detail

Communication

Independent work

Payroll familiarity

DOT compliance

Administrative support

Education

High school diploma

Office Administration

Tools

Payroll software

Billing/document mgmt systems

Job description

JOIN HELGET GAS PRODUCTS AS A BRANCH ADMINISTRATIVE ASSISTANT!

Are you ready to be an essential part of our team? As a Branch Administrative Assistant at Helget Gas Products, you will support daily operations at the branch level, ensuring everything runs smoothly and efficiently. Reporting directly to the Branch Manager, your proactive and flexible approach will be key to our success.

Your Role:

Your day will start with gathering, reviewing, and submitting morning DOT paperwork. You'll sort and prepare billing documents for manager review and compile compliance paperwork for quality control. Filing daily DOT, truck, and compliance paperwork will be part of your routine. Every two weeks, you'll handle hydrotesting paperwork and prepare a hydrotest report for branch-owned cylinder transactions. In office management, you'll oversee the office supply inventory, prepare purchase orders, coordinate with vendors for bulk orders, and arrange shipping through third-party vendors.

In financial and payroll support, you'll assist branch personnel with expense reports, verify payroll systems, and input payroll adjustments. For travel coordination, you'll manage the branch PTO and travel board and book travel arrangements for branch personnel. You'll also maintain compliance files, update weekly helium reports, and collaborate with corporate inventory departments on monthly cycle counts. Special projects and ad hoc reports requested by branch managers will also fall under your responsibilities.

What We Seek:

• Proven experience as an administrative assistant or in a relevant administrative role.


• Strong organizational skills with the ability to prioritize tasks and manage time effectively.


• Attention to detail and problem-solving skills.


• Proficiency in MS Office, particularly Excel and Word.


• Excellent written and verbal communication skills.


• Ability to work independently with minimal supervision.


• Knowledge of DOT regulations and compliance procedures (preferred).


• Experience with payroll systems and financial documentation (preferred).


• High school diploma or equivalent; additional qualifications in Office Administration are a plus.

Why Helget Gas?

At Helget Gas Products, you'll be part of a dedicated team committed to excellence. We value integrity, teamwork, and continuous improvement, providing a supportive work environment where you can thrive. Our competitive compensation and comprehensive benefits package make Helget Gas a great place to build your career.

Our Benefits:

• Competitive Compensation


• Health, Dental, Vision Insurance


• 401K with Company Match


• Paid Holidays, PTO, Volunteer Time Off


• Employee Referral Bonus


• Dress Code Flexibility


• Company Mobile Phone, Uniforms, PPE

We're an equal opportunity employer, celebrating diversity and fostering an inclusive workplace for all.