Branch Administrative Assistant - Part Time

Helget Gas Products, Inc.; Bensenville (IL); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Competitive Compensation

Health Insurance

401K with Company Match

Paid Holidays

PTO

Volunteer Time Off

Dress Code Flexibility

Company Mobile Phone

Uniforms

PPE

Employee Referral Bonus

Job summary

Helget Gas Products, Inc. is seeking a Branch Administrative Assistant to support daily branch operations and report to the Branch Manager. You will handle morning DOT paperwork, billing prep, and compliance documentation to keep operations running smoothly.

You will also manage office supplies, coordinate with vendors for bulk orders, assist with payroll-related tasks, and arrange travel for branch personnel. This role involves maintaining files, reports, and ad hoc projects for the branch team.

Qualifications

• Proven experience as an administrative assistant or in a relevant administrative role.
• Strong organizational skills with the ability to prioritize tasks and manage time effectively.
• Attention to detail and problem-solving skills.
• Proficiency in MS Office, particularly Excel and Word.
• Excellent written and verbal communication skills.
• Ability to work independently with minimal supervision.
• Knowledge of DOT regulations and compliance procedures (preferred).
• Experience with payroll systems and financial documentation (preferred).
• High school diploma or equivalent; additional qualifications in Office Administration are a plus.

Responsibilities

• Gather, review, and submit morning DOT paperwork.
• Prepare billing documents for manager review and compile compliance paperwork for QC.
• File daily DOT, truck, and compliance paperwork.
• Biweekly hydrotesting paperwork and hydrotest report for branch cylinders.
• Oversee office supply inventory and purchase orders; coordinate with vendors.
• Arrange shipping through third-party vendors.
• Assist with expense reports and payroll adjustments.
• Manage branch travel, PTO, and travel arrangements for staff.
• Maintain compliance files and update helium reports; support monthly cycle counts.
• Produce special reports and ad hoc requests for branch managers.

Skills

Administrative experience

Organizational skills

Attention to detail

Communication skills

Ability to work independently

DOT knowledge (preferred)

Payroll familiarity (preferred)

Office multitasking

Education

High school diploma or equivalent

Additional Office Administration qualifications (a plus)

Tools

Excel

Word

MS Office Suite

Job description

JOIN HELGET GAS PRODUCTS AS A BRANCH ADMINISTRATIVE ASSISTANT!

Are you ready to be an essential part of our team? As a Branch Administrative Assistant at Helget Gas Products, you will support daily operations at the branch level, ensuring everything runs smoothly and efficiently. Reporting directly to the Branch Manager, your proactive and flexible approach will be key to our success.

Your Role:

Your day will start with gathering, reviewing, and submitting morning DOT paperwork. You'll sort and prepare billing documents for manager review and compile compliance paperwork for quality control. Filing daily DOT, truck, and compliance paperwork will be part of your routine. Every two weeks, you'll handle hydrotesting paperwork and prepare a hydrotest report for branch-owned cylinder transactions. In office management, you'll oversee the office supply inventory, prepare purchase orders, coordinate with vendors for bulk orders, and arrange shipping through third-party vendors.

In financial and payroll support, you'll assist branch personnel with expense reports, verify payroll systems, and input payroll adjustments. For travel coordination, you'll manage the branch PTO and travel board and book travel arrangements for branch personnel. You'll also maintain compliance files, update weekly helium reports, and collaborate with corporate inventory departments on monthly cycle counts. Special projects and ad hoc reports requested by branch managers will also fall under your responsibilities.

What We Seek:

• Proven experience as an administrative assistant or in a relevant administrative role.


• Strong organizational skills with the ability to prioritize tasks and manage time effectively.


• Attention to detail and problem-solving skills.


• Proficiency in MS Office, particularly Excel and Word.


• Excellent written and verbal communication skills.


• Ability to work independently with minimal supervision.


• Knowledge of DOT regulations and compliance procedures (preferred).


• Experience with payroll systems and financial documentation (preferred).


• High school diploma or equivalent; additional qualifications in Office Administration are a plus.

Why Helget Gas?

At Helget Gas Products, you'll be part of a dedicated team committed to excellence. We value integrity, teamwork, and continuous improvement, providing a supportive work environment where you can thrive. Our competitive compensation and comprehensive benefits package make Helget Gas a great place to build your career.

Our Benefits:

• Competitive Compensation


• Health, Dental, Vision Insurance


• 401K with Company Match


• Paid Holidays, PTO, Volunteer Time Off


• Employee Referral Bonus


• Dress Code Flexibility


• Company Mobile Phone, Uniforms, PPE

We're an equal opportunity employer, celebrating diversity and fostering an inclusive workplace for all.