Boutique Legal Office Operations Coordinator

Hawthorne Lane; Alexandria (VA); On-site; USD 42,000 - 55,000; Full time

Job summary

Hawthorne Lane, a boutique law firm in Alexandria (VA), seeks an Office Coordinator to manage daily operations and provide essential administrative support to legal teams. You will handle facility, supply, visitor hospitality, and event catering while assisting with trial materials, client onboarding, and file management.

The role requires at least 1 year of office experience, strong communication skills, and proficiency with Microsoft Office.

Qualifications

• 1 year of prior administrative experience in a professional office or law firm.
• Strong communication and interpersonal skills with a team‑oriented mindset.
• Proficient in Microsoft Office Suite and common office software.
• Detail‑oriented and accurate in a fast‑paced legal environment.

Responsibilities

• Oversee daily facility upkeep and inventory control with vendors and admin leadership.
• Greet visitors and coordinate daily lunch, groceries, and catering for events.
• Support trial readiness: printing, binding, and organizing trial materials.
• Assist intake, billing, and client onboarding workflows.
• Organize electronic and physical files per firm protocols and confidentiality.
• Provide admin support to junior attorneys and participate in ad hoc projects.

Skills

Communication

Interpersonal skills

Team player

Reliability

Microsoft Office

Tools

Microsoft Office Suite

Job description

Hawthorne Lane, a boutique law firm in Alexandria (VA), seeks an Office Coordinator to manage daily operations and provide essential administrative support to legal teams. You will handle facility, supply, visitor hospitality, and event catering while assisting with trial materials, client onboarding, and file management.

The role requires at least 1 year of office experience, strong communication skills, and proficiency with Microsoft Office.