Borough Administrative & Records Specialist

Matanuska-Susitna Borough; Alaska; On-site; USD 20,000 - 27,000; Part time

Job summary

Matanuska-Susitna Borough is seeking an Administrative Assistant to support Borough operations with clerical and customer service duties. The role emphasizes accuracy, adherence to policies, and alignment with core values such as accountability and teamwork.

Typical duties include managing calendars, processing invoices, handling correspondence, maintaining records, and assisting with travel arrangements for staff. A valid Alaska driver's license and Notary (if required) may be necessary.

Qualifications

• Experience with data entry and records organization.
• Ability to maintain calendar and appointment schedules.
• Attention to detail and accuracy in clerical tasks.

Responsibilities

• Accounts Receivable: collect fees and balance deposits.
• Calendar: maintain appointment and event calendars.
• Correspondence: draft and format internal materials.
• Customer Service: handle inquiries and solicit feedback.
• Data Entry: input and verify data in databases.
• Meetings: prepare agendas and minutes; secretary duties.
• Phones: screen calls and manage inquiries.
• Process Invoices/Billing: prepare invoices and purchasing requests.
• Records: maintain files and respond to public records.
• Supplies: manage department supplies and purchases.
• Tracking: gather and verify data from documents.
• Travel: arrange travel for meetings.
• Website: update division webpage.
• Work Unit Liaison: coordinate with internal/external contacts.

Skills

Accounts Receivable

Customer Service

Data Entry

Calendar Management

Meeting Minutes

Phone etiquette

Education

High School diploma

Job description

Matanuska-Susitna Borough is seeking an Administrative Assistant to support Borough operations with clerical and customer service duties. The role emphasizes accuracy, adherence to policies, and alignment with core values such as accountability and teamwork.

Typical duties include managing calendars, processing invoices, handling correspondence, maintaining records, and assisting with travel arrangements for staff. A valid Alaska driver's license and Notary (if required) may be necessary.