Administrative Specialist: Records, Scheduling & Support

North Slope Borough; Utqiaġvik (AK); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health care at no cost to employee

Job summary

North Slope Borough is seeking an administrative support specialist to handle filing, data entry, document preparation, and meeting coordination within the department. You will maintain confidential files and support staff with clerical tasks while upholding Borough policies and security standards.

The role requires a high school diploma or GED, at least two years of clerical experience, and the ability to pass a background check.

Qualifications

• High school diploma or GED and related work experience.
• At least two years of clerical work experience is required.
• Must pass a criminal history background check.
• Ability to obtain a valid Alaska driver’s license within probationary period.

Responsibilities

• Update and track electronic and paper files, maintaining confidentiality.
• Enter information into tracking systems and prepare documents for distribution.
• Prepare, collect data, and copy information between records; coordinate staff work.
• Attend meetings and transcribe meeting minutes.
• Answer phones, direct calls, and relay messages; distribute department mail.
• Greet visitors and provide information within designated authority.
• Coordinate travel, meetings, and appointments; maintain schedules.
• Maintain department records and logs; process documents as required.
• Possibly work non-traditional hours and on-call status as needed.

Skills

Policies & procedures knowledge

Records management

PC software proficiency

Report drafting & correspondence

Inupiat transcription/translation

Inupiat language fluency

Education

High school diploma or GED

Two years clerical work experience

Criminal history background check

Alaska driver's license

Tools

Microsoft Office

Job description

North Slope Borough is seeking an administrative support specialist to handle filing, data entry, document preparation, and meeting coordination within the department. You will maintain confidential files and support staff with clerical tasks while upholding Borough policies and security standards.

The role requires a high school diploma or GED, at least two years of clerical experience, and the ability to pass a background check.