Administrative Specialist: Records, Scheduling & Support

Alaskajobs; Utqiaġvik (AK); On-site; USD 35,000 - 52,000; Full time

Job summary

North Slope Borough is seeking an administrative support specialist to provide essential clerical and record-keeping functions for the department. The role includes data entry, document preparation, and maintaining confidential files.

You will handle mail and front-desk inquiries, assist with meeting minutes, and support travel arrangements and reporting tasks as needed. A high school diploma and clerical experience are expected.

Qualifications

• High school diploma or GED required.
• Two years of clerical work experience preferred.
• Must pass criminal history background check.
• Ability to obtain a valid Alaska driver license within probationary period.

Responsibilities

• Updates and tracks electronic and paper files; maintains file integrity and confidentiality.
• Enters information into computer tracking systems; prepares and proofs documents for distribution.
• Trains and coordinates the work of clerical staff; transcribes meeting minutes.
• Answers calls and directs callers; relays messages as appropriate.
• Retrieves and distributes department mail; greets visitors and provides information.
• Prepares and assembles reports; coordinates travel arrangements and schedules.

Skills

Data entry

Record keeping

Microsoft Office

Customer service

Education

High school diploma or GED

Tools

Department records system

Job description

North Slope Borough is seeking an administrative support specialist to provide essential clerical and record-keeping functions for the department. The role includes data entry, document preparation, and maintaining confidential files.

You will handle mail and front-desk inquiries, assist with meeting minutes, and support travel arrangements and reporting tasks as needed. A high school diploma and clerical experience are expected.