Bookkeeping & Office Manager — Growth & Admin Lead

Lifestyle Properties; McMinnville (OR); On-site; USD 45,000 - 62,000; Full time

Benefits offered by this job

401(k)

Company parties

Employee discounts

Paid time off

Training & development

Job summary

Destination Willamette Headquarters – McMinnville, Oregon, is seeking a diligent Bookkeeping & Office Manager to maintain accurate financial records across affiliated businesses and support day-to-day accounting, payroll, HR administration, and general office operations.

The role emphasizes detail-oriented financial work, ownership of tasks, and collaboration with leadership to ensure timely reporting and organized records in a growing hospitality and service organization.

Qualifications

• Minimum of 2 years of professional bookkeeping or accounting support experience.
• Experience maintaining accurate financial records and reconciling accounts.
• Strong understanding of accounts payable, expense categorization, reconciliations, and general bookkeeping practices.
• Strong attention to detail and a high degree of accuracy.
• Ability to manage recurring deadlines and multiple business priorities independently.
• Strong organizational and recordkeeping skills.
• High level of discretion with confidential financial and employee information.
• Strong written and verbal communication skills.
• Proficiency with Google Workspace and related tools.
• Valid driver’s license and ability to meet company driving requirements.

Responsibilities

• Maintain day-to-day bookkeeping records for multiple affiliated businesses.
• Enter, categorize, and reconcile purchases, expenses, accounts payable, and other financial transactions.
• Review invoices and prepare vendor payments in accordance with company procedures.
• Maintain organized supporting documentation for transactions, invoices, receipts, reimbursements, and payments.
• Reconcile bank accounts, credit cards, and other financial accounts.
• Review transactions for accuracy and investigate discrepancies.
• Record and maintain homeowner charges, reimbursements, and other property-related expenses within company systems.
• Assist with homeowner accounting and reporting, including reviewing charges before statements are finalized.
• Track and reconcile expenses and revenue between company entities where applicable.
• Review and process employee mileage, expense reimbursements, and miscellaneous reimbursements.
• Prepare, record, and submit lodging and other applicable taxes according to required schedules.
• Support Pinot Car Wine Tours accounting, including payment reconciliation, driver payouts, gratuities, and related records.
• Monitor outstanding receivables and assist with collection and documentation as needed.
• Assist with month-end and year-end accounting preparation.
• Maintain financial records for CPA, tax preparers, insurance providers, lenders, and partners.
• Assist leadership with financial reporting, research, reconciliations, and projects.
• Help maintain financial controls and identify inconsistencies or opportunities to improve accounting processes.
• Cross-department collaboration; provide administrative support as needed while primarily handling bookkeeping and financial administration.

Skills

Bookkeeping

Accounts payable

Payroll support

HR administration

Attention to detail

Organization

Communication

Google Workspace

Driving

Tools

Google Workspace

Job description

Destination Willamette Headquarters – McMinnville, Oregon, is seeking a diligent Bookkeeping & Office Manager to maintain accurate financial records across affiliated businesses and support day-to-day accounting, payroll, HR administration, and general office operations.

The role emphasizes detail-oriented financial work, ownership of tasks, and collaboration with leadership to ensure timely reporting and organized records in a growing hospitality and service organization.