Bookkeeper/Staff Accountant - Significant Flexibility

firstPRO, Inc; Wayne (NJ); Hybrid; USD 55,000 - 75,000; Full time

Job summary

firstPRO, Inc. is seeking a detail-oriented Bookkeeper/Staff Accountant to join our accounting team, handling day-to-day AP and AR activities, invoices, payments, customer receipts, and reconciliations.

This is a hybrid position with 1-3 days onsite per week, while the remaining days can be worked remotely. You will interact with vendors, customers, and internal stakeholders to ensure accurate financial data and timely reporting.

Qualifications

• 3+ years of accounting experience, with hands-on AP and AR experience.
• Strong understanding of basic accounting principles and double-entry bookkeeping.
• Experience with accounting or ERP systems.

Responsibilities

• Process vendor invoices accurately and in a timely manner.
• Review invoices for proper coding, approvals, supporting documentation, and accuracy.
• Prepare and process vendor payments, including checks, ACH, and other payment methods.
• Reconcile vendor statements and resolve discrepancies.
• Maintain accurate vendor records and respond to vendor inquiries.
• Assist with month-end AP close activities and accruals.
• Ensure AP transactions are properly recorded in the accounting system.
• Generate and distribute customer invoices and statements.
• Post and apply customer payments accurately and timely.
• Monitor outstanding receivables and follow up on past-due balances.
• Communicate with customers regarding billing questions, payment status, and account discrepancies.
• Reconcile customer accounts and resolve unapplied or disputed payments.
• Assist with collections activities and maintain accurate AR aging reports.
• Support month-end AR close and account reconciliations.
• Perform regular bank, AP, and AR reconciliations.
• Maintain organized and accurate accounting records.
• Prepare routine reports related to AP, AR, cash receipts, and outstanding balances.

Skills

Accounts payable

Accounts receivable

Double-entry bookkeeping

Attention to detail

Vendor communication

Communication skills

Tools

ERP systems

Accounting software

Job description

We are seeking a detail-oriented and organized Bookkeeper/Staff Accountant to join our accounting team. This role will be responsible for managing day-to-day AP and AR activities, ensuring accurate and timely processing of invoices, payments, customer receipts, and account reconciliations.

This is a hybrid position, with an expectation of working 1-3 days per week onsite, depending on business needs and team requirements. The remaining days may be worked remotely.

The ideal candidate is comfortable working with high-volume transactions, has strong attention to detail, and can effectively communicate with vendors, customers, and internal stakeholders.

Key Responsibilities

Accounts Payable

• Process vendor invoices accurately and in a timely manner.
• Review invoices for proper coding, approvals, supporting documentation, and accuracy.
• Prepare and process vendor payments, including checks, ACH, and other payment methods.
• Reconcile vendor statements and resolve discrepancies.
• Maintain accurate vendor records and respond to vendor inquiries.
• Assist with month-end AP close activities and accruals.
• Ensure AP transactions are properly recorded in the accounting system.

Accounts Receivable

• Generate and distribute customer invoices and statements.
• Post and apply customer payments accurately and timely.
• Monitor outstanding receivables and follow up on past-due balances.
• Communicate with customers regarding billing questions, payment status, and account discrepancies.
• Reconcile customer accounts and resolve unapplied or disputed payments.
• Assist with collections activities and maintain accurate AR aging reports.
• Support month-end AR close and account reconciliations.

Accounting & Administrative Support

• Perform regular bank, AP, and AR reconciliations.
• Maintain organized and accurate accounting records.
• Prepare routine reports related to AP, AR, cash receipts, and outstanding balances.

Qualifications

• 3+ years of accounting experience, with hands-on AP and AR experience.
• Strong understanding of basic accounting principles and double-entry bookkeeping.
• Experience with accounting or ERP systems.