Bookkeeper / Staff Accountant � HOA & Community Management

City Property Management; Phoenix (AZ); On-site; USD 55,000 - 85,000; Full time

Job summary

City Property Management seeks an experienced Bookkeeper / Staff Accountant to manage full-cycle accounting for HOA portfolios. You will handle daily cash, journals, and month-end statements with accuracy and timeliness.

Ideal candidates have 5+ years in HOA or related fields, strong communication, and proficiency in accounting software and Excel. This role emphasizes audit readiness, vendor coordination, and collaborative work with managers and boards.

Qualifications

• Associate's degree in Accounting or equivalent hands-on bookkeeping/full-cycle accounting experience
• Minimum 5 years of full-cycle accounting or bookkeeping experience, ideally including construction, real estate development, or HOA/property management
• Full-cycle accounting proficiency (AP/AR, GL, reconciliations, financial statement prep)

Responsibilities

• Maintain accurate accounting records, files, and documentation in an organized and audit-ready manner
• Manage daily cash receipts, post to appropriate accounts, and maintain bank deposit records in chronological order
• Perform journal entries, general ledger adjustments, and account reconciliations
• Prepare and distribute monthly financial statements on a full accrual basis in accordance with the financial reporting calendar
• Reconcile accounts payable and receivable summaries on a monthly basis
• Process accounts payable disbursements twice monthly or as needed
• Conduct monthly, quarterly, and annual ACH reconciliation and reporting
• Ensure accurate and timely posting of recurring payments — including utilities, management fees, and reserve contributions — to maintain precise bank balances
• Manage financial records and reporting for builder/developer accounts, including deficit funding tracking during community transition periods
• Report accounting discrepancies or irregularities to management promptly
• Collaborate with community managers, board members, and vendors to support accurate and timely financial operations
• Perform other duties as assigned

Skills

Full-cycle accounting

Accounts payable

Accounts receivable

Communication

Deadline-driven

Education

Associate's degree in Accounting

Tools

Accounting software

Microsoft Office

Job description

Providing the Best Experience in Community Management Since 1979

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Bookkeeper / Staff Accountant – HOA & Community Management

About Us: City Property Management (http://www.cityproperty.com ) is an Arizona born and raised company that is a leader in full-service HOA management with innovative technology and a stellar team to match. With more than 40 years in the business and over 150 full time employees, we pride ourselves on providing the best HOA management experience possible. We work hard for the communities we serve and it shows. With paid training and a supportive team environment, you can have confidence that your investment with us is more than a job, it is a career.

Mission: The mission of City Property Management is to provide the best experience in community management.

About the Role

The Community Accountant is responsible for managing the full financial operations for a portfolio of Homeowners' Associations (HOAs). This includes maintaining accurate accounting records, producing monthly and annual financial reports, and ensuring the timely processing of all financial transactions.

This role requires solid full-cycle accounting skills, including experience tracking and reporting finances for an outside party — for example, job costing on a construction project, developer/investor reporting, or vendor account reconciliation. Experience with builder/developer deficit funding and HOA financial reporting is a plus, but candidates with strong, closely related accounting backgrounds are encouraged to apply even without this exact experience.

The ideal candidate brings strong technical accounting skills, excellent attention to detail, and the ability to manage competing deadlines independently. Clear communication with community managers, board members, and external stakeholders is essential.

Duties and Responsibilities

• Maintain accurate accounting records, files, and documentation in an organized and audit-ready manner
• Manage daily cash receipts, post to appropriate accounts, and maintain bank deposit records in chronological order
• Perform journal entries, general ledger adjustments, and account reconciliations
• Prepare and distribute monthly financial statements on a full accrual basis in accordance with the financial reporting calendar
• Reconcile accounts payable and receivable summaries on a monthly basis
• Process accounts payable disbursements twice monthly or as needed
• Conduct monthly, quarterly, and annual ACH reconciliation and reporting
• Ensure accurate and timely posting of recurring payments — including utilities, management fees, and reserve contributions — to maintain precise bank balances
• Manage financial records and reporting for builder/developer accounts, including deficit funding tracking during community transition periods
• Report accounting discrepancies or irregularities to management promptly
• Collaborate with community managers, board members, and vendors to support accurate and timely financial operations
• Perform other duties as assigned

Requirements

• Associate's degree in Accounting or equivalent hands-on bookkeeping/full-cycle accounting experience
• Experience with full accrual basis accounting (as opposed to cash or modified accrual)
• Minimum 5 years of full-cycle accounting or bookkeeping experience, ideally including construction, real estate development, or HOA/property management — other industries with similar work (tracking costs or finances tied to an outside party, like a contractor, investor, or vendor) will also be considered
• Full-cycle accounting proficiency (AP/AR, GL, reconciliations, financial statement prep)
• Experience with builder/developer deficit funding calculations preferred; strong candidates without this specific background will be considered

Skills and Qualifications

• Strong verbal and written communication skills
• Proficient with accounting software, Microsoft Office, and standard business applications
• Ability to build and maintain positive working relationships with colleagues, clients, and vendors
• Demonstrated ability to handle confidential and sensitive financial information with discretion
• Self-directed with strong organizational skills and the ability to meet strict deadlines
• Reliable, professional, and adaptable to varying workloads and schedules