Bookkeeper & Property Management Administrative Assistant

Slash Staffing LLC; United States; Remote; USD 25,000 - 39,000; Part time

Job summary

Slash Staffing LLC is seeking a detail-oriented Bookkeeper & Administrative Assistant to support a growing property management company. The role emphasizes accurate bookkeeping, financial administration, and organized administrative tasks in a remote, part-time capacity.

The ideal candidate will manage invoices, vendor payments, and financial reporting while assisting with property-related documentation and communications with housing authorities and vendors.

Qualifications

• Proven bookkeeping, accounting support, or financial administration experience.
• Strong proficiency in invoices, expenses, and financial records.
• Proficient with Excel or Google Sheets.
• Excellent attention to detail and accuracy.
• Strong written and verbal English communication.
• Ability to work independently and manage multiple tasks.

Responsibilities

• Maintain accurate financial records of income and expenses.
• Enter, organize, and track invoices and vendor payments.
• Record property-related transactions with organized docs.
• Assist with reconciliations and monthly financial reporting.
• Monitor outstanding invoices and flag discrepancies.
• Ensure records are up-to-date and accessible.
• Use Remote Landlord to maintain financial information.
• Prepare property-related documentation and admin support.
• Organize housing forms and administrative procedures.
• Track maintenance requests and follow-ups.
• Maintain vendor communications and activity records.

Skills

Bookkeeping experience

Accounting support

Financial administration

Excel or Google Sheets

Attention to detail

English communication

Independent work

Organization & time management

Cloud-based software

Tools

Remote Landlord

Microsoft Excel

Google Sheets

QuickBooks

Xero

Google Workspace

Office suite

Email management systems

Communication tools (WhatsApp, RingCentral)

Job description

Bookkeeper & Property Management Administrative Assistant

We are seeking a detail-oriented, organized, and dependable Bookkeeper & Administrative Assistant to support a growing property management company.

The ideal candidate will have a strong bookkeeping background, excellent organizational skills, and the ability to manage financial records accurately while assisting with general administrative tasks.

This is an excellent opportunity for someone who enjoys working independently, establishing organized processes, and growing alongside a developing business.

The position will initially be part-time, with the potential to expand as the company's property portfolio and operational needs grow.

Key Responsibilities

Bookkeeping & Financial Administration (Primary Focus)

Maintain accurate financial records, including income, expenses, and profit-and-loss reporting.

Enter, organize, and track invoices and vendor payments.

Record property-related transactions and maintain organized financial documentation.

Assist with account reconciliations and monthly financial reporting.

Monitor outstanding invoices and flag discrepancies or missing information.

Ensure financial records are accurate, current, and easily accessible.

Work within Remote Landlord property management software to maintain relevant financial information.

Property Management Administrative Support

Assist with preparing, organizing, and maintaining property-related documentation.

Research housing-related forms, requirements, and administrative procedures.

Help organize maintenance requests and track follow-up items as directed.

Maintain records of vendor communications, appointments, and property-related activities.

Assist with completing administrative forms and preparing documents for management review.

Communicate with local housing authorities, vendors, or other third parties when necessary.

Provide general administrative support to the property owner and management team.

Organization & Process Support

Maintain organized digital records and filing systems.

Track deadlines, outstanding tasks, and required documentation.

Identify opportunities to improve administrative workflows.

Provide regular updates on completed assignments and outstanding priorities.

Adapt to additional administrative responsibilities as the business grows.

Required Qualifications

Previous professional experience in bookkeeping, accounting support, or financial administration.

Proficiency in managing invoices, expenses, financial records, and profit-and-loss statements.

Strong working knowledge of Microsoft Excel or Google Sheets.

Excellent attention to detail and accuracy.

Strong written and verbal English communication skills.

Ability to work independently and manage multiple responsibilities.

Strong organizational and time-management skills.

Comfortable learning and working with cloud-based software.

Ability to handle sensitive financial and business information confidentially.

Reliable internet connection and a professional remote working environment.

Preferred Qualifications

Previous experience supporting a property management or real estate company.

Familiarity with Remote Landlord or similar property management software.

Experience with QuickBooks, Xero, or comparable bookkeeping platforms.

Understanding of rental income, property expenses, vendor invoices, and basic property accounting.

Familiarity with housing-related forms and administrative documentation.

Experience coordinating with vendors, housing authorities, or property management teams.

Software & Tools

Candidates should be comfortable using or learning:

Remote Landlord (primary property management platform)

Microsoft Excel and/or Google Sheets

QuickBooks or comparable accounting software

Google Workspace or Microsoft Office

Email and digital document management systems

WhatsApp, RingCentral, or similar communication tools

Ideal Candidate Profile

The ideal candidate is someone who takes ownership of their work, values accuracy, and is comfortable supporting a growing business.

We are looking for someone who can establish reliable bookkeeping processes while remaining flexible enough to assist with administrative responsibilities as needed.

While previous property management experience would be beneficial, strong bookkeeping skills, reliability, and attention to detail are the highest priorities.

Position Growth

The role will initially focus on supporting bookkeeping and administrative operations for a newly acquired property.

As the business expands, there may be opportunities to increase working hours and take on additional responsibilities related to financial administration and property management support.

The position is intended to work closely with the property owner and existing onsite property management personnel, rather than serve as the primary point of contact for residents.