Bookkeeper - Part-time

Cogent Analytics; Minneapolis (MN); On-site; USD 28,000 - 39,000; Part time

Job summary

Cogent Analytics is seeking a Bookkeeper / Office Administrator to manage day-to-day accounting and administrative financial tasks. The role focuses on accurate transaction processing, reconciliations, and timely reporting using ViewPoint/ProContractor and ProCore.

Part-time with flexible hours (30 hrs/week) and potential to grow into full-time. Open to recent graduates or accounting students with viable experience; salary range stated as $20–$28 per week (see notes).

Qualifications

• Proficiency in ViewPoint/ProContractor.
• Proficiency in MS Excel/MS Word/MS Teams/MS Outlook.
• Strong understanding of accounting principles and managerial/financial reporting.
• High attention to detail with strong organizational skills.
• Ability to work independently and manage multiple priorities.
• Clear written and verbal communication skills.

Responsibilities

• Maintain accurate and up-to-date financial records in ViewPoint/ProContractor.
• Record and reconcile daily financial transactions (sales, purchases, receipts, retainage, payments).
• Manage Accounts Payable and Accounts Receivable; ensure timeliness.
• Prepare regular bank and account reconciliations for audit.
• Ensure transactions are properly coded and documented.
• Prepare and distribute financial reports on a weekly, monthly, quarterly, and annual basis.
• Support budgeting and forecasting activities.
• Identify discrepancies or concerns and elevate to management.
• Maintain audit-ready financial data.

Skills

ViewPoint/ProContractor

MS Excel

MS Word

MS Teams

MS Outlook

Accounting principles

Independent work

Written and verbal communication

Education

Accounting student

Tools

ViewPoint/ProContractor

Job description

Company Overview

Our client is a growing organization committed to financial accuracy, transparency, and disciplined execution. This role supports leadership by ensuring the company’s financial records are reliable, timely, and decision ready. The Bookkeeper / Office Administrator plays a critical role in maintaining financial clarity, tracking performance, and supporting the company’s continued growth.

Role Summary

The Bookkeeper / Office Administratoris responsible forthe day-to-day execution of the company’s accounting and administrative financial functions. This role ensuresaccuratetransaction processing, consistent reconciliations, andtimelymanagerial andfinancial reportingusingProContractor/ViewPointandProCore. The position requires a strong understanding ofbasicaccounting fundamentals, attention to detail, and the ability to communicate financial information clearly to management and external partners.

--THIS IS A PART-TIME POSITION TO START. FLEXIBLE HOURS - 5 DAYS & 30 HOURS A WEEK.

This will eventually become a full-time position but is part-time for the near future. Open to recent college graduates or accounting students with viable experience.

$20 - $28 a week

Core Responsibilities

Accounting & Financial Management

• Maintain accurate and up-to-date financial records in ViewPoint/ProContractor
• Record and reconcile daily financial transactions, including:
  • Sales
  • Purchases
  • Receipts
  • Retainage
  • Payments
• Manage Accounts Payable and Accounts Receivable, ensuring accuracy and timeliness
• Prepare regular bank and account reconciliations for audit
• Ensure transactions are properly coded and supported with documentation

Reporting & Analysis

• Prepare and distribute financial reports on a:
  • Weekly
  • Monthly
  • Quarterly
  • Annual basis
• Support budgeting and forecasting activities
• Identify discrepancies, trends, or concerns and elevate to management as needed
• Maintain financial data in a clear, organized, and audit-ready format

Compliance & External Coordination

• Coordinate with external partners for:
  • Budget preparation
  • Weekly Cash Flow Management
  • Labor Burden and Overhead Absorption Reporting
  • Tax preparation
  • Reviews or audits
• Support compliance with local, state, and federal financial regulations
• Maintain documentation required for audits and regulatory reviews

Communication & Administrative Support

• Provide timely financial updates and summaries to management
• Communicate clearly with internal team members regarding financial processes or requirements
• Support general office administrative tasks as needed to maintain smooth operations

Required Qualifications

• Proficiency in ViewPoint/ProContractor
• Proficiency in MS Excel/MS Word/MS Teams/MS Outlook
• Strong understanding of accounting principles and managerial/financial reporting
• High attention to detail with strong organizational skills
• Ability to work independently and manage multiple priorities
• Clear written and verbal communication skills

Preferred Skills

• Experience with managerial accounting concepts
• Ability to explain financial information to non-financial team members in plain language
• Experience supporting small-to-mid-sized business operations
• Experience with customer service communications with regard to A/R collections and A/P Payments.