Bookkeeper / Office Operations Manager

OmegaCor Technologies; Millersville (TN); On-site; USD 63,000 - 77,000; Full time

Benefits offered by this job

Health, dental, and vision insurance (

Job summary

OmegaCor Technologies is seeking a highly organized Bookkeeper / Office Operations Manager to support both our MSP and Car Care Center. The role covers full-charge bookkeeping and general office operations across two affiliated entities, ensuring accurate financial records and efficient workflows.

You will handle accounts payable/receivable, payroll coordination, journal entries, bank reconciliations, and sales tax compliance while helping refine processes and policies for consistency across

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred (Associate's degree with relevant experience considered).
• 3-5+ years of bookkeeping, accounting, or office management experience.
• Experience supporting multiple entities or business lines strongly preferred.
• Familiarity with retail operations and/or service-based billing is a plus.
• Proficiency in QuickBooks Online and Excel required; strong working knowledge of Microsoft Office (Word, Outlook, PowerPoint).
• Experience with systems such as Halo and Tekmetric, or similar platforms, is a plus
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent communication and collaboration skills.
• High level of discretion and ability to handle confidential information.
• Support for our Core Values: Accountable, Client-Centric, Collaborative, Dedicated, and Humbly Confident.

Responsibilities

• Maintain accurate general ledger and financial records for two business entities (professional services and retail).
• Manage accounts payable and receivable, including invoicing, collections, and vendor payments.
• Reconcile bank accounts, credit cards, and retail sales transactions.
• Support weekly payroll processing in coordination with internal teams.
• Assist with monthly close, including journal entries and account reconciliations.
• Coordinate sales tax filings and ensure compliance with applicable tax requirements.
• Identify and resolve discrepancies; recommend process improvements.
• Support daily office operations across both business units to ensure efficiency and organization.
• Coordinate administrative workflows, including communication, documentation, and recordkeeping.
• Assist in developing and maintaining office policies and procedures.
• Partner with leadership to support operational and administrative priorities.

Skills

Bookkeeping

Organizational skills

Communication

Discretion

Multitasking

Collaboration

Education

Bachelor's degree in Accounting/Finance/Business Administration

Associate's degree with relevant experience

Tools

QuickBooks Online

Excel

Microsoft Office (Word, Outlook, PowerPoint)

Halo

Tekmetric

Job description

ABOUT US:

We operate a dual-business structure consisting of a growing Managed Services Provider (MSP) OmegaCor Technologies, specializing in IT support and solutions, and a busy Car Care Center known for exceptional customer service and reliable auto repair. We are looking for a highly organized, adaptable, and detail-driven Bookkeeper / Office Operations Manager to support both entities in a dynamic, fast-paced environment.

POSITION SUMMARY:

This role provides full-charge bookkeeping and office management support across two affiliated entities: (1) a professional services organization and (2) a retail business. The position is responsible for maintaining accurate financial records, supporting payroll and compliance processes, and ensuring efficient day-to-day office operations across both environments.

The role requires the ability to navigate differing operational models, including service-based billing and retail transaction workflows, while ensuring consistency, accuracy, and compliance across both companies.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

Accounting & Bookkeeping (Primary Focus)

• Maintain accurate general ledger and financial records for two business entities (professional services and retail).
• Manage accounts payable and receivable, including invoicing, collections, and vendor payments.
• Reconcile bank accounts, credit cards, and retail sales transactions.
• Support weekly payroll processing in coordination with internal teams.
• Assist with monthly close, including journal entries and account reconciliations.
• Coordinate sales tax filings and ensure compliance with applicable tax requirements.
• Identify and resolve discrepancies; recommend process improvements.

Office & Operational Support

• Support daily office operations across both business units to ensure efficiency and organization.
• Coordinate administrative workflows, including communication, documentation, and recordkeeping.
• Assist in developing and maintaining office policies and procedures.
• Partner with leadership to support operational and administrative priorities.

QUALIFICATIONS:

• Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred (Associate's degree with relevant experience considered).
• 3-5+ years of bookkeeping, accounting, or office management experience.
• Experience supporting multiple entities or business lines strongly preferred.
• Familiarity with retail operations and/or service-based billing is a plus.
• Proficiency in QuickBooks Online and Excel required; strong working knowledge of Microsoft Office (Word, Outlook, PowerPoint).
• Experience with systems such as Halo and Tekmetric, or similar platforms, is a plus
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent communication and collaboration skills.
• High level of discretion and ability to handle confidential information.
• Support for our Core Values: Accountable, Client-Centric, Collaborative, Dedicated, and Humbly Confident.

COMPENSATION & BENEFITS:

• Salary: Starting at $70,000, commensurate with experience
• Health, dental, and vision insurance with 100% employer-paid coverage option
• Employer-paid Life, AD&D, Short- and Long-term Disability Insurance
• 401(k) Retirement plan with company match
• Paid time off, including holidays and your birthday
• Professional development support, including access to Learning Management System with 5,000+ courses

PHYSICAL REQUIREMENTS:

This role requires prolonged periods of sitting and working at a computer. Must be able to lift up to 10 pounds occasionally. Reasonable accommodations will be provided in accordance with applicable law.

EMPLOYMENT-AT-WILL DISCLAIMER:

OmegaCor Technologies is an equal opportunity employer and complies with all applicable federal, state, and local employment laws. Employment is at-will, meaning either the employee or the company may terminate the employment relationship at any time, with or without cause or notice, consistent with applicable law.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Disclaimer: Background Check and Drug Screening

As part of our commitment to providing a safe and secure work environment, OmegaCor Technologies conducts background checks on all prospective employees.

Background Check: Candidates who receive a conditional offer of employment will be subject to a comprehensive background check. This check may include, but is not limited to, verification of employment history, education, criminal records, and other relevant information.

Please be advised that the results of the background check are used to make informed hiring decisions. Any offers of employment are contingent upon the successful completion of the background check.

By applying for this position, you acknowledge and consent to the background check process. Thank you for your understanding and cooperation.

OmegaCor Technologies is an Equal Opportunity Employer.