Bookkeeper & Office Operations Lead

Vaco Recruiter Services; Madison (NJ); On-site; USD 48,000 - 65,000; Full time

Benefits offered by this job

401(k) plan

Medical insurance

Dental insurance

Vision insurance

Discretionary bonuses

Job summary

Vaco Recruiter Services is seeking a Bookkeeper / Office Manager in Madison, NJ. The role combines hands-on bookkeeping with office management duties, offering a diverse, growth-oriented environment.

The ideal candidate has 2+ years of bookkeeping and office administration experience, proficiency in QuickBooks or Sage, strong Excel skills, and solid knowledge of GAAP. HS diploma required, degree is a plus; confidentiality and organization are essential.

Qualifications

• 2+ years in bookkeeping and office administration.
• Proficient with QuickBooks or Sage.
• Strong Excel/Word skills.
• GAAP knowledge and financial reporting.
• Excellent communication and confidentiality.

Responsibilities

• Manage accounts payable and accounts receivable processes, including vendor invoices, check processing, client invoicing, and collections.
• Perform monthly bank and credit card reconciliations.
• Prepare monthly financial reports, including profit & loss statements and balance sheets.
• Maintain accurate general ledger records and assist with financial reporting.
• Handle sales tax payments, 1099 preparation, and compliance-related activities.
• Support year-end close and audit preparation.
• Oversee office supplies, vendor relationships, and equipment maintenance.
• Maintain organized filing systems and manage calendars and administrative processes.

Skills

Attention to detail

Communication skills

Confidentiality

Organization

Education

High school diploma

Accounting/Finance degree

Tools

QuickBooks

Sage

Excel

Word

Job description

Vaco Recruiter Services is seeking a Bookkeeper / Office Manager in Madison, NJ. The role combines hands-on bookkeeping with office management duties, offering a diverse, growth-oriented environment.

The ideal candidate has 2+ years of bookkeeping and office administration experience, proficiency in QuickBooks or Sage, strong Excel skills, and solid knowledge of GAAP. HS diploma required, degree is a plus; confidentiality and organization are essential.