Bookkeeper

Vaco Recruiter Services; Madison (NJ); On-site; USD 48,000 - 65,000; Full time

Benefits offered by this job

401(k) plan

Medical insurance

Dental insurance

Vision insurance

Discretionary bonuses

Job summary

Vaco Recruiter Services is seeking a Bookkeeper / Office Manager in Madison, NJ. The role combines hands-on bookkeeping with office management duties, offering a diverse, growth-oriented environment.

The ideal candidate has 2+ years of bookkeeping and office administration experience, proficiency in QuickBooks or Sage, strong Excel skills, and solid knowledge of GAAP. HS diploma required, degree is a plus; confidentiality and organization are essential.

Qualifications

• 2+ years in bookkeeping and office administration.
• Proficient with QuickBooks or Sage.
• Strong Excel/Word skills.
• GAAP knowledge and financial reporting.
• Excellent communication and confidentiality.

Responsibilities

• Manage accounts payable and accounts receivable processes, including vendor invoices, check processing, client invoicing, and collections.
• Perform monthly bank and credit card reconciliations.
• Prepare monthly financial reports, including profit & loss statements and balance sheets.
• Maintain accurate general ledger records and assist with financial reporting.
• Handle sales tax payments, 1099 preparation, and compliance-related activities.
• Support year-end close and audit preparation.
• Oversee office supplies, vendor relationships, and equipment maintenance.
• Maintain organized filing systems and manage calendars and administrative processes.

Skills

Attention to detail

Communication skills

Confidentiality

Organization

Education

High school diploma

Accounting/Finance degree

Tools

QuickBooks

Sage

Excel

Word

Job description

Bookkeeper / Office Manager

Location: Madison, NJ

Are you an organized, detail-oriented accounting professional who enjoys managing both financial responsibilities and office operations? Our client is seeking a Bookkeeper / Office Manager to join their team. This is a great opportunity for someone who enjoys a diverse role, taking ownership of bookkeeping functions while helping support the day-to-day operations of the office.

Key Responsibilities

Bookkeeping & Finance

• Manage accounts payable and accounts receivable processes, including vendor invoices, check processing, client invoicing, and collections.
• Perform monthly bank and credit card reconciliations.
• Prepare monthly financial reports, including profit & loss statements and balance sheets.
• Maintain accurate general ledger records and assist with financial reporting.
• Handle sales tax payments, 1099 preparation, and compliance-related activities.
• Support year-end close and audit preparation.

Office Management & Administration

• Oversee office supplies, vendor relationships, and equipment maintenance.
• Maintain organized digital and physical filing systems.
• Manage correspondence, calendars, and administrative processes.
• Provide support to ensure smooth daily office operations.

Qualifications

• 2+ years of experience in bookkeeping and office administration.
• Strong knowledge of accounting software such as QuickBooks, Sage, or similar platforms.
• Proficiency with Microsoft Office Suite, particularly Excel and Word.
• Understanding of GAAP principles, general ledger accounting, and financial reporting.
• Highly organized with strong attention to detail and the ability to prioritize multiple tasks.
• Excellent communication skills and ability to maintain confidentiality.
• High school diploma required; degree in Accounting, Finance, or Business is a plus.

This is an excellent opportunity for a motivated professional looking for a hands-on role where they can make a meaningful impact within a growing organization.

Compensation & Benefits

With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

• The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.