Senior Full-Charge Bookkeeper — QuickBooks Expert (Onsite)

Vaco; New York (NY); On-site; USD 41,000 - 45,000; Full time

Job summary

Vaco is seeking a seasoned Full-Charge Bookkeeper to become its first internal accounting hire in Secaucus, NJ. This hands-on role requires ownership of daily accounting functions and collaboration with ownership and an outside CPA.

The ideal candidate has 10+ years of bookkeeping experience, is proficient in QuickBooks (Desktop and Online), and brings strong Excel skills to manage A/P, A/R, payroll, and tax filings in a lean small-business environment.

Qualifications

• 10+ years of hands-on bookkeeping or accounting experience.
• Strong full-charge bookkeeping background across AP, AR, GL, payroll, sales tax, cash management, and month-end close.
• Excellent QuickBooks experience is required.
• Experience with both QuickBooks Desktop and QuickBooks Online is strongly preferred.
• QuickBooks migration, cleanup, or system-conversion experience is highly desirable.
• Strong Microsoft Excel skills.

Responsibilities

• Manage Accounts Payable, Accounts Receivable, General Ledger, vendor payments, and cash receipts.
• Process ACH payments, wires, and other disbursements.
• Perform bank and credit card reconciliations.
• Review POS sales, cash-outs, deposits, and discrepancies.
• Reconcile and monitor POS-to-QuickBooks data transfers.
• Support purchase orders, receiving, inventory counts, and inventory analysis.
• Process biweekly payroll through QuickBooks.
• Prepare and submit monthly sales tax filings and payments.
• Prepare month-end close entries and supporting schedules.
• Perform variance analysis and prepare reporting packages for the outside CPA.

Skills

10+ years bookkeeping

Strong QuickBooks

Microsoft Excel

Tools

QuickBooks Desktop

QuickBooks Online

Job description

Vaco is seeking a seasoned Full-Charge Bookkeeper to become its first internal accounting hire in Secaucus, NJ. This hands-on role requires ownership of daily accounting functions and collaboration with ownership and an outside CPA.

The ideal candidate has 10+ years of bookkeeping experience, is proficient in QuickBooks (Desktop and Online), and brings strong Excel skills to manage A/P, A/R, payroll, and tax filings in a lean small-business environment.