Bookkeeper & Office Manager — HR & Operations Lead

light and green llc; Los Angeles (CA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k)

Employee discounts

Health insurance

Paid time off

Job summary

Light & Green, an established architectural lighting company in Los Angeles, is seeking an experienced, highly organized Bookkeeper & Office Manager to oversee our bookkeeping, office administration, and HR coordination. This hands-on role requires ownership, independence, and a proactive approach to create an organized, efficient, and accountable workplace as we grow.

Responsibilities include managing daily bookkeeping with QuickBooks, overseeing office operations, coordinating payroll with

Qualifications

• Minimum 3-5 years of professional bookkeeping experience.
• Previous office management experience.
• Strong knowledge of QuickBooks.
• Experience with ADP payroll preferred.
• Odoo ERP experience is highly desirable.
• Strong Excel and Microsoft Office skills.
• Familiarity with California HR administration and payroll procedures.
• Excellent organizational and communication skills.
• High attention to detail and confidentiality.
• Ability to prioritize multiple responsibilities and work independently.
• Experience in manufacturing, distribution, or inventory-based businesses is a plus.

Responsibilities

• Manage daily bookkeeping using QuickBooks.
• Handle Accounts Payable and Accounts Receivable.
• Perform bank and credit card reconciliations.
• Process invoices, vendor payments, and expenses.
• Monitor outstanding receivables and coordinate payment follow-ups.
• Maintain accurate general ledger records.
• Prepare monthly financial reports and summaries for management.
• Coordinate with external accountants and tax professionals.
• Support inventory accounting and purchasing reconciliations.
• Assist with the transition from QuickBooks to Odoo ERP.
• Oversee daily office administration and organization.
• Coordinate office supplies, maintenance, equipment, and vendors.
• Maintain organized company records, contracts, and documentation.
• Support management with administrative projects and scheduling.
• Follow up on internal assignments and deadlines.
• Improve office procedures and administrative efficiency.
• Help maintain a professional and productive office environment.
• Coordinate employee onboarding and offboarding.
• Maintain accurate and confidential employee records.
• Track employee attendance, vacation, sick leave, and PTO.
• Coordinate payroll processing through ADP.
• Assist with employee benefits administration.
• Maintain employee documentation and company policies.
• Support recruitment, interview scheduling, and new‑hire paperwork.
• Coordinate HR‑related matters with management and external professionals.
• Help ensure administrative compliance with applicable employment requirements.

Skills

Strong organizational skills

Excellent communication skills

Ability to work independently

Detail oriented

Tools

QuickBooks

ADP payroll

Odoo ERP

Excel

Microsoft Office

Job description

Light & Green, an established architectural lighting company in Los Angeles, is seeking an experienced, highly organized Bookkeeper & Office Manager to oversee our bookkeeping, office administration, and HR coordination. This hands-on role requires ownership, independence, and a proactive approach to create an organized, efficient, and accountable workplace as we grow.

Responsibilities include managing daily bookkeeping with QuickBooks, overseeing office operations, coordinating payroll with