Bookkeeper & Office Manager

Schillings; Indiana (PA); On-site; USD 46,000 - 62,000; Full time

Benefits offered by this job

Life insurance

Short-term disability

401k with profit sharing

PTO & Paid Holidays

Sponsored lunch events

Company discounts

Job summary

Schillings in Saint John, IN is seeking a meticulous Bookkeeper & Office Manager to maintain accurate financial records and oversee daily office operations for a fast-paced family‑oriented team. The role requires 5+ years in bookkeeping, strong Excel and QuickBooks skills, a relevant degree, and the ability to pass background/credit checks while supporting month-end close and vendor reconciliations.

Join Schillings for competitive pay and benefits including life insurance, disability, 401k with

Qualifications

• 5+ years in bookkeeping or staff accounting in construction, retail, or building materials.
• Advanced proficiency in Microsoft Excel and QuickBooks or other accounting software.
• Associate's or Bachelor's degree in Accounting, Finance, or Business Administration.
• Must be able to pass a background check and credit screening.
• Competitive pay and benefits including life insurance and short-term disability, 401k with profit sharing, PTO and paid holidays, sponsored lunch events, and company discounts.

Responsibilities

• Handle incoming mail, digital filing, and general administrative requests.
• Managing calendars, arranging meetings/events, and acting as the main point of contact for staff and visitors.
• Act as the main point of contact for office vendors, utilities, and maintenance services.
• Manage the daily flow of the administrative office, ensuring tasks are prioritized to meet month-end deadlines.
• Identify bottlenecks in administrative workflows and implement improved systems to increase productivity.
• Oversee and perform bank, credit card, and vendor statement reconciliations.
• Review invoices, credit memos, and payment entries to identify and correct discrepancies before they impact the general ledger.
• Track deadlines and ensure compliance.

Skills

Bookkeeping experience

Attention to detail

Education

Associate's or Bachelor's degree in Accounting/Finance/Business Administration

Tools

Microsoft Excel

QuickBooks

Job description

Schillings is seeking a meticulous and highly disciplined Bookkeeper & Office Manager at our Saint John, IN location. They will be responsible for the verification of financial data, ensuring our records are accurate at all times. Additionally, they will oversee daily office operations to maintain a highly organized and efficient workspace that supports the needs of our upper management team.

Duties & Responsibilities:

Office Operations & Administration

• Handle incoming mail, digital filing, and general administrative requests from the Schilling family and management
• Managing calendars, arranging meetings/events, and acting as the main point of contact for staff and visitors
• Act as the main point of contact for office vendors, utilities, and maintenance services
• Manage the daily flow of the administrative office, ensuring tasks are prioritized to meet strict month-end deadlines
• Identify bottlenecks in administrative workflows and implement improved systems to increase overall team productivity
• Oversee and perform bank, credit card, and vendor statement reconciliations
• Review invoices, credit memos, and payment entries to identify and correct discrepancies before they impact the general ledger
• Track deadlines and ensure compliance

Educations/Required Skills:

• 5+ years in bookkeeping or staff accounting, preferably within the construction, retail, or building materials industry
• Advanced proficiency in Microsoft Excel and QuickBooks or other accounting software
• Associate's or Bachelor's degree in Accounting, Finance, or Business Administration
• Positive attitude and thrives in a fast-paced, family-oriented environment, and can bridge the gap between financial precision and operational support
• Must be able to pass a background check and credit screening
• Competitive pay
• Life insurance & short-term disability
• 401k with profit sharing
• PTO & Paid Holidays
• Sponsored lunch events
• Company discounts

MISSION - Give our customers what they want, on time and error-free

Schillings provides equal employment opportunity to all individuals regardless of their race, color, religion, national origin, ancestry, military status, unfavorable discharge from military status, sex, marital status, disability, order of protection status, age, sexual orientation, pregnancy, or any other characteristics protected by federal, state, or local laws. Schillings is a drug-free workplace.