Bookkeeper & Office Manager

Schillings; St. John (IN); On-site; USD 42,000 - 70,000; Full time

Benefits offered by this job

Competitive pay

Medical, Dental, Vision

Life insurance & short-term disability

401k with profit sharing

PTO & Paid Holidays

Sponsored lunch events

Company discounts

Job summary

A family-oriented business in Saint John, IN seeks a meticulous Bookkeeper & Office Manager. The candidate will verify financial data and manage office operations while interacting with staff and vendors. Qualifications include 5+ years in bookkeeping, advanced Excel and QuickBooks skills, and a degree in a relevant field. Benefits include competitive pay, health insurance, and 401k with profit sharing.

Qualifications

• 5+ years in bookkeeping or staff accounting, preferably within the construction, retail, or building materials industry.
• Advanced proficiency in Microsoft Excel and QuickBooks or other accounting software.
• Ability to pass a background check and credit screening.
• Positive attitude and thrives in a fast-paced, family-oriented environment, bridging financial precision and operational support.
• Must be able to pass a background check and credit screening.

Responsibilities

• Verify financial data and ensure record accuracy.
• Oversee daily office operations and manage administrative requests.
• Perform bank, credit card, and vendor reconciliations.
• Manage daily administrative office flow, prioritizing tasks to meet month-end deadlines.
• Identify bottlenecks in administrative workflows and implement improved systems.
• Oversee bank, credit card, and vendor statement reconciliations.
• Perform bookkeeping and review invoices, credit memos, and payments to prevent ledger discrepancies.
• Track deadlines and ensure compliance.

Skills

Bookkeeping

Microsoft Excel

QuickBooks

General Administration

Communication

Education

Bachelor's degree in Accounting, Finance, or Business Administration

Tools

Microsoft Excel

QuickBooks

Job description

Schillings is seeking a meticulous and highly disciplined Bookkeeper & Office Manager at our Saint John, IN location. They will be responsible for the verification of financial data, ensuring our records are accurate at all times. Additionally, they will oversee daily office operations to maintain a highly organized and efficient workspace that supports the needs of our upper management team.

Office Operations & Administration

• Handle incoming mail, digital filing, and general administrative requests from the Schilling family and management
• Managing calendars, arranging meetings/events, and acting as the main point of contact for staff and visitors
• Act as the main point of contact for office vendors, utilities, and maintenance services
• Manage the daily flow of the administrative office, ensuring tasks are prioritized to meet strict month-end deadlines
• Identify bottlenecks in administrative workflows and implement improved systems to increase overall team productivity

Financial & Bookkeeping Management

• Oversee and perform bank, credit card, and vendor statement reconciliations
• Perform bookkeeping
• Review invoices, credit memos, and payment entries to identify and correct discrepancies before they impact the general ledger
• Track deadlines and ensure compliance

Education/Required Skills

• 5+ years in bookkeeping or staff accounting, preferably within the construction, retail, or building materials industry
• Advanced proficiency in Microsoft Excel and QuickBooks or other accounting software
• Associate's or Bachelor's degree in Accounting, Finance, or Business Administration
• Positive attitude and thrives in a fast-paced, family-oriented environment, and can bridge the gap between financial precision and operational support
• Must be able to pass a background check and credit screening

Benefits

• Competitive pay
• Medical, Dental, Vision
• Life insurance & short-term disability
• 401k with profit sharing
• PTO & Paid Holidays
• Sponsored lunch events
• Company discounts

MISSION - Give our customers what they want, on time and error-free

Schillings provides equal employment opportunity to all individuals regardless of their race, color, religion, national origin, ancestry, military status, unfavorable discharge from military status, sex, marital status, disability, order of protection status, age, sexual orientation, pregnancy, or any other characteristics protected by federal, state, or local laws. Schillings is a drug-free workplace.