Accounts Payable Clerk

Schillings; Saint John (IN); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Competitive pay

Medical, Dental, Vision

Life insurance & short-term disability

401k with profit sharing

PTO & Paid Holidays

Sponsored lunch events

Company discounts

Job summary

Schillings, based in Saint John, IN, is seeking an Accounts Payable Clerk to manage invoice processing and coding, verify vendor invoices, and maintain vendor records. You will work closely with the Purchasing Department to resolve discrepancies and support monthly check runs, tax forms, and regulatory compliance.

The role requires 1–3 years of AP experience, proficiency with Excel and related office software, and strong organizational and customer service skills.

Qualifications

• Minimum high school diploma required.
• 1–3 years of complete cycle AP experience preferred.
• Experience with vendors, purchasing, and finance staff.

Responsibilities

• Monitor incoming invoices and process them into the software.
• Verify accuracy of vendor invoices.
• Code and enter invoices for payment.
• Communicate with vendors to resolve discrepancies.
• Prepare spreadsheets to track and analyze data.
• Assist in processing weekly check runs.
• Vendor statement analysis.
• Maintain vendor files and W-9 information.
• Assist in gathering information to complete tax forms.
• Perform other AP duties as needed.
• Comply with federal, state and company policies and regulations.

Skills

Accounts payable workflows

Vendor communication

Multitasking

Organizational skills

Professional customer service

Education

High School Diploma

College degree in Business or Accounting preferred

1-3 years of complete cycle Accounts Payable experience

Knowledge of admin and clerical procedures

Knowledge of vendors, purchasing, and Finance & Accounting

Excel, Word, and Windows experience

Tools

Excel

Word

Windows

Accounting software

Job description

Great news! Schillings is currently seeking an Accounts Payable Clerk at our Saint John, IN, location. We offer competitive pay, a comprehensive benefits package, and opportunities for advancement.

Responsibilities

• Monitor incoming invoices and process them into the software
• Verify accuracy of vendor invoices
• Accurately code and enter invoices for payment
• Work with the Purchasing Department to resolve discrepancies, including communication with vendors
• Prepare spreadsheets as required to help track and analyze data
• Assist in processing weekly check runs
• Vendor statement analysis
• Maintain vendor files
• Maintain W-9 information
• Assist in gathering information to complete tax forms
• Other AP duties as needed
• Comply with federal, state and company policies, procedures and regulations

Education Required Skills

• High School Diploma
• College degree in Business or Accounting preferred
• 1-3 years of complete cycle Accounts Payable experience
• Knowledge of administration and clerical procedures/systems such as work processing, managing files and records, designing forms, and other office procedures
• Knowledge of principles and processes for providing both internal and external support, including but not limited to vendors, the purchasing department, and the Director of Finance & Accounting
• Knowledge of computer hardware and software, including applications and programming
• Excel, Word, and Windows experience
• Proficient skills as an active listener, verbal/written communication, and critical thinking skills
• Ability to multitask and strong organizational skills
• Professional customer service skills
• Knowledge of building materials and supplies is beneficial

Benefits

• Competitive pay
• Medical, Dental, Vision
• Life insurance & short-term disability
• 401k with profit sharing
• PTO & Paid Holidays
• Sponsored lunch events
• Company discounts