Bookkeeper/Office Assistant Part-Time

FBFM; Tuscola (IL); On-site; USD 25,000 - 39,000; Part time

Job summary

FBFM is seeking a part-time Bookkeeper/Office Assistant to support clerical and accounting tasks. You will enter monthly QuickBooks entries for clients and assist with office operations.

The ideal candidate is detail-oriented, able to handle multiple tasks, and comfortable working under pressure. This role offers a dynamic environment with opportunities to contribute to client records and streamline processes.

Qualifications

• At least 1 year of bookkeeping experience preferred.
• Experience with QuickBooks and MS Office.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Enter monthly QuickBooks entries for clients.
• Provide clerical support and manage office operations.
• Handle incoming messages, scheduling, and mail distribution.
• Support W-2 and 1099 forms as needed.

Skills

Bookkeeping

MS Office

QuickBooks

Time management

Independent work

Tools

QuickBooks

Job description

Job Title: Bookkeeper/Office Assistant -Part-Time

Position Purpose:

The Bookkeeper and Office Assistant supports the office and performs clerical and accounting tasks. This role involves making monthly QuickBooks accounting entries for clients and assisting with a variety of office operations. The ideal candidate is a detail-oriented professional who thrives under pressure, demonstrates discretion, and embraces innovative solutions for improved results.

Reports to:

Farm Business Consultant

Position Duties:

• Provides accounting and clerical support to staff as needed.
• Oversees information flow and daily office operations to ensure efficiency.
• Manages incoming messages, including appointment cancellations and rescheduling.
• Assists in managing field staff calendars.
• Monitors office supply levels and handle restocking needs.
• Enters financial data into QuickBooks and other accounting systems.
• Builds and maintains trusting relationships with clients.
• Maintains and updates databases, including mailing and contact lists.
• Retrieves, sorts, and distributes incoming mail; prepare and send outgoing mail.
• Performs receptionist duties, including answering and directing calls.
• Conducts check accounting and processing.
• Assists in preparing W-2 and 1099 forms.
• Provides support to staff with questions and additional tasks as required.

Qualifications and Requirements:

• Experience: At least 1 year of bookkeeping experience (preferred).
• Familiarity with office equipment and proficiency in office management procedures.
• Strong organizational and time management skills.
• Proficiency in MS Office and general computer aptitude.
• Ability to work independently and handle multiple tasks efficiently.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.

This role offers a dynamic work environment where your organizational skills and accounting expertise will directly contribute to the company’s success.