Bookkeeper & Office Assistant — Detail-Oriented Admin

Day Star Inc; Town of Florida (NY); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive salary

Free food & snacks

Paid time off

Job summary

Day Star Inc in New York is seeking a capable Bookkeeper/Office Assistant to join our team. You will report to the Executive Director and collaborate with the accountant to maintain accurate financial records and ensure compliance with legal requirements.

The role blends bookkeeping with general office duties, requiring strong organization, attention to detail, and reliability. Responsibilities include ledger maintenance, reconciliations, vendor coordination, payroll processing, donations

Qualifications

• Bachelor’s degree in accounting or finance preferred but not required.
• Experience as a bookkeeper or similar role preferred.
• Knowledge of GAAP.
• Proficient with spreadsheets; Excel and QuickBooks experience.
• Strong math and analytical skills.
• Excellent attention to detail and time management.
• Strong communication and a team-oriented attitude.

Responsibilities

• Manage day-to-day bookkeeping including recording transactions and general ledger.
• Reconcile bank statements and credit card transactions regularly.
• Use financial software to streamline processes.
• Assist budgeting with data and analysis.
• Manage accounts payable/receivable and payroll processing.
• Record donations and handle deposits; assist with annual audit prep.
• Maintain organized physical and digital records.
• Provide general administrative support to the Executive Director.
• Answer calls, route inquiries, and welcome visitors professionally.
• Schedule meetings and manage calendars.
• Prepare and distribute documents and reports.
• Monitor supplies and coordinate vendor needs.
• Assist with special projects and data entry.

Skills

Attention to detail

Time management

Communication skills

Team player

GAAP knowledge

Bookkeeping experience

Education

Bachelor’s degree in accounting or finance (preferred)

Tools

Microsoft Excel

QuickBooks

Accounting software

Job description

Day Star Inc in New York is seeking a capable Bookkeeper/Office Assistant to join our team. You will report to the Executive Director and collaborate with the accountant to maintain accurate financial records and ensure compliance with legal requirements.

The role blends bookkeeping with general office duties, requiring strong organization, attention to detail, and reliability. Responsibilities include ledger maintenance, reconciliations, vendor coordination, payroll processing, donations