Bookkeeper, Office Administrator

RemX | The Workforce Experts; New York (NY); On-site; USD 75,000 - 85,000; Full time

Job summary

RemX | The Workforce Experts is seeking a Bookkeeper and Operations Administrator in Queens County, NY. The role combines financial bookkeeping with operational support to streamline processes across departments.

Ideal candidates have at least five years of bookkeeping and administrative experience, a strong eye for detail, and the ability to collaborate with accounting, sales, customer service, and production teams in a fast-paced environment.

Qualifications

• Minimum five (5) years of bookkeeping experience; manufacturing background preferred.
• Strong data entry accuracy, problem-solving abilities, and customer service.
• Experience with billing, collections, bookkeeping and accounting processes.
• Excellent communication, organizational skills, and self-motivation.

Responsibilities

• Manage all accounts receivable functions including invoicing, collections, payment follow-up, account reconciliation and backup banking support
• Perform accounts payable data entry and maintain accurate financial, customer, production and billing records
• Enter, update and reconcile production, order, and inventory information including creating and maintaining production item records
• Research and resolve billing, payment and production documentation discrepancies in a timely manner
• Provide professional customer service by handling incoming calls and responding to accounts, billing and order-related inquiries
• Support daily office operations through recordkeeping, administrative tasks, and cross-functional coverage during absences or peak workloads
• Collaborate with accounting, sales, customer service, and production teams to ensure operational accuracy and efficiency
• Demonstrate strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced manufacturing environment
• Utilize Microsoft Office applications, including Excel, Word, and Outlook, to support reporting, communication, and administrative functions

Skills

Bookkeeping experience

Accounts receivable

Accounts payable

Excel proficiency

Customer service

Organizational skills

ERP software

Education

None stated

Tools

QuickBooks (Online & Desktop)

NetSuite

ERP systems

Job description

Position: Bookkeeper, Operations Administrator

Compensation: $75-85K DOE + generous bonus and benefit package

RemX is proud to represent our prestigious and growing client in Queens County, NY in their search for a smart and industrious Bookkeeper and Operations Administrator to join their growing team. In this role, you will provide vital support to help streamline the company’s financial and operational processes. You will receive a competitive compensation and benefits package and the chance to work within a great, friendly, team oriented work environment. If you have a minimum of five (5) years of bookkeeping and administrative experience with an eye for detail and a team-focused attitude, you could be an ideal match for this position.

Key Responsibilities

• Manage all accounts receivable functions including invoicing, collections, payment follow-up, account reconciliation and backup banking support
• Perform accounts payable data entry and maintain accurate financial, customer, production and billing records
• Enter, update and reconcile production, order, and inventory information including creating and maintaining production item records
• Research and resolve billing, payment and production documentation discrepancies in a timely manner
• Provide professional customer service by handling incoming calls and responding to accounts, billing and order-related inquiries
• Support daily office operations through recordkeeping, administrative tasks, and cross-functional coverage during absences or peak workloads
• Collaborate with accounting, sales, customer service, and production teams to ensure operational accuracy and efficiency
• Demonstrate strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced manufacturing environment
• Utilize Microsoft Office applications, including Excel, Word, and Outlook, to support reporting, communication, and administrative functions

Qualifications

• Minimum five (5) years of bookkeeping experience with manufacturing experience preferred
• Strong data entry accuracy, problem-solving abilities, and customer service skills
• Strong experience with billing, collections, bookkeeping and accounting processes
• Possess excellent technological, communication and organizational skills
• Be a self-starter who works effectively with little to no supervision
• Proficiency with QuickBooks (online & desktop), MS Excel and ERP accounting software
• Working knowledge of NetSuite or similar ERP systems strongly preferred