Bookkeeper & Office Admin — QuickBooks Expert

Mtausa; Cherry Hill Township (NJ); On-site; USD 48,000 - 65,000; Full time

Job summary

Major Medical is seeking a Bookkeeper to handle day-to-day financial and administrative tasks. Primary responsibilities include AP/AR support, reconciliations, bank and credit card reconciliations, sales tax filings, vendor records, and general office administration.

This role collaborates with management to keep records accurate and back-office operations efficient. Key duties include processing invoices and payments, deposits, monthly reconciliations, tax filings across NJ/PA/NY, and

Qualifications

• Prior bookkeeping with strong AP, AR, reconciliations, and expense tracking.
• Hands-on experience with QuickBooks.
• Disciplined with confidential financial information and detail-oriented.
• Ability to multitask in a small business environment.

Responsibilities

• Enter vendor invoices and maintain organized AP files.
• Process vendor payments via checks and supporting docs.
• Record incoming checks, deposit funds, and monitor cash.
• Perform monthly bank reconciliations and review banking activity.
• Reconcile credit card statements and process employee expenses.
• Prepare and file NJ, PA, and NY sales tax returns.
• Maintain vendor documents including W-9s and COIs.
• Manage admin email inbox and route items.
• Coordinate leadership travel arrangements.
• Order office supplies and manage service contracts and vehicle admin tasks.
• Assist with online banking support including ACH dual-control.

Skills

Accounts payable

Accounts receivable

Bank reconciliations

Vendor management

Administrative support

Attention to detail

Tools

QuickBooks

Job description

Major Medical is seeking a Bookkeeper to handle day-to-day financial and administrative tasks. Primary responsibilities include AP/AR support, reconciliations, bank and credit card reconciliations, sales tax filings, vendor records, and general office administration.

This role collaborates with management to keep records accurate and back-office operations efficient. Key duties include processing invoices and payments, deposits, monthly reconciliations, tax filings across NJ/PA/NY, and