Bookkeeper

Mtausa; Cherry Hill Township (NJ); On-site; USD 48,000 - 65,000; Full time

Job summary

Major Medical is seeking a Bookkeeper to handle day-to-day financial and administrative tasks. Primary responsibilities include AP/AR support, reconciliations, bank and credit card reconciliations, sales tax filings, vendor records, and general office administration.

This role collaborates with management to keep records accurate and back-office operations efficient. Key duties include processing invoices and payments, deposits, monthly reconciliations, tax filings across NJ/PA/NY, and

Qualifications

• Prior bookkeeping with strong AP, AR, reconciliations, and expense tracking.
• Hands-on experience with QuickBooks.
• Disciplined with confidential financial information and detail-oriented.
• Ability to multitask in a small business environment.

Responsibilities

• Enter vendor invoices and maintain organized AP files.
• Process vendor payments via checks and supporting docs.
• Record incoming checks, deposit funds, and monitor cash.
• Perform monthly bank reconciliations and review banking activity.
• Reconcile credit card statements and process employee expenses.
• Prepare and file NJ, PA, and NY sales tax returns.
• Maintain vendor documents including W-9s and COIs.
• Manage admin email inbox and route items.
• Coordinate leadership travel arrangements.
• Order office supplies and manage service contracts and vehicle admin tasks.
• Assist with online banking support including ACH dual-control.

Skills

Accounts payable

Accounts receivable

Bank reconciliations

Vendor management

Administrative support

Attention to detail

Tools

QuickBooks

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Cherry Hill, NJ, Cherry Hill, NJ, US

The Bookkeeper is responsible for the day-to-day financial and administrative functions that support Major Medical's operations, with primary responsibility for accounts payable, accounts receivable support, bank and credit card reconciliations, sales tax filings, vendor records, and general office administration. This role will work closely with management to maintain accurate records, process transactions in a timely manner, and help keep back-office operations organized and efficient.

Key Responsibilities:

• Enter vendor invoices and maintain organized accounts payable files for management review.
• Print and process vendor payments, including checks and payment support documentation.
• Record incoming checks, prepare bank deposits, and monitor/post incoming funds.
• Perform monthly bank account reconciliations and review banking transactions for accuracy.
• Reconcile company credit card statements and process employee expense activity.
• Prepare and file sales tax returns for New Jersey, Pennsylvania, and New York.
• Maintain vendor documentation, including insurance certificates, W-9s, and COI requests.
• Monitor and manage the admin email inbox and route items appropriately.
• Coordinate travel arrangements for leadership as needed.
• Order office supplies, marketing items, and help manage service contracts, building-related administrative needs, and vehicle-related administrative tasks.
• Assist with online banking support activities, including fraud monitoring and ACH process support where dual control is required.

Qualifications:

• Prior bookkeeping experience with strong knowledge of accounts payable, reconciliations, expense tracking, and general administrative support.
• Required: hands-on experience with QuickBooks.
• Strong attention to detail, organization, and follow-through.
• Ability to handle confidential financial and employee information professionally.
• Comfortable working directly with management and handling multiple priorities in a small business environment.