Bookkeeper & Office Support Specialist

Contractor General; New York (NY); On-site; USD 48,000 - 64,000; Full time

Job summary

Contractor General in New York, NY is seeking a Bookkeeper / Office Support to manage day-to-day financial recordkeeping (AP/AR, reconciliations, reporting) and to support the branch office with customer-facing tasks and invoicing.

The right candidate is detail‑oriented, trustworthy with confidential information, and able to work flexibly in a growing, non-scripted environment while staying organized and professional.

Qualifications

• High school diploma or equivalent required.
• 2+ years in bookkeeping, office administration, or similar role.
• Proficiency with bookkeeping software (QuickBooks or similar).
• Strong knowledge of Google Workspace, especially Google Sheets.
• Solid understanding of basic accounting and financial recordkeeping.
• High accuracy, detail orientation and organization.
• Strong interpersonal and communication skills with a customer-first attitude.
• Ability to handle confidential information with discretion.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Responsibilities

• Bookkeeping & financial management: maintain accurate records using QuickBooks or similar and Google Sheets.
• Process accounts payable and receivable and manage creditor payments timely.
• Reconcile accounts regularly and prepare financial statements for management.
• Assist with tax preparation and audit documentation as needed.
• Office operations: handle customer inquiries, process invoices/receipts, and maintain confidentiality.
• Support the General Manager with administrative tasks and special projects.

Skills

Bookkeeping

QuickBooks or similar

Google Sheets

Google Workspace

Attention to detail

Customer service

Discretion with confidential info

Multitasking

Education

High school diploma or equivalent

Associate’s degree in Accounting, Business, or related field

Tools

QuickBooks

Google Sheets

Google Workspace

Job description

Contractor General in New York, NY is seeking a Bookkeeper / Office Support to manage day-to-day financial recordkeeping (AP/AR, reconciliations, reporting) and to support the branch office with customer-facing tasks and invoicing.

The right candidate is detail‑oriented, trustworthy with confidential information, and able to work flexibly in a growing, non-scripted environment while staying organized and professional.