Bookkeeper – Family Office Financial Operations

Family Office; Stamford (CT); Vor Ort; USD 42.000 - 64.000; Vollzeit

Zusammenfassung

Family Office is seeking an early-career bookkeeper to support financial operations across multiple entities. You will process transactions, maintain the general ledger, and reconcile bank and card accounts with accurate coding in QuickBooks and Excel.

This role requires strong attention to detail, discretion with confidential information, and the ability to manage competing priorities while supporting monthly statements and cash flow tracking.

Qualifikationen

• Foundation in bookkeeping, accounts payable, accounts receivable, or accounting support.
• 2+ years of experience with QuickBooks (or similar) and transaction coding.
• Experience bank reconciliations and invoice processing.

Aufgaben

• Process vendor invoices, verify approvals, code expenses, and ensure timely payments.
• Prepare invoices, track incoming payments, monitor balances, and follow up on overdue receivables.
• Record daily financial transactions, maintain the general ledger, and reconcile bank/credit card accounts.
• Maintain records across multiple entities, accounts, and properties.
• Assist with monthly financial statements, cash flow tracking, reconciliations, and management reports.

Kenntnisse

Bookkeeping

Accounts payable

Accounts receivable

Transaction coding

Tools

QuickBooks

Excel

Jobbeschreibung

Bookkeeper - Family Office | Family Office

The Tone:

This is a bookkeeping position at a Family Office. A family office supports the financial operations and asset management for a private family. This role is crucial for maintaining accurate financial records, processing transactions, and supporting timely financial reporting across various entities for the family office.

The TL;DR

• Role: Early Career
• Mission: This person processes transactions, maintains accurate financial records, and coordinates payments and collections across multiple entities.
• Tech Stack: QuickBooks (or similar), Excel

What You'll Actually Do

• Manage Payables: Process vendor invoices, verify approvals, code expenses, and ensure timely, accurate payments.
• Handle Receivables: Prepare invoices, track incoming payments, monitor outstanding balances, and follow up on overdue receivables.
• Record Transactions: Accurately record daily financial transactions, maintain general ledger, and reconcile bank and credit card accounts.
• Track Multi-Entities: Maintain financial records and track transactions across multiple entities, accounts, and properties.
• Support Reporting: Assist with monthly financial statements, cash flow tracking, account reconciliations, and management reports.

The Must-Haves

• Background: Early career professional with a foundation in bookkeeping, accounts payable, accounts receivable, or accounting support.
• Experience: 2+ years of experience with QuickBooks (or similar), bank reconciliations, invoice processing, and transaction coding. Experience working in a family office, private office, or high-net-worth environment is a standout preferred qualification.
• Skills: Exceptional attention to detail, organization, and follow-through. Strong communication skills and the ability to manage competing priorities. Demonstrated integrity and discretion when handling confidential information. Proficiency in Excel and general computer skills.
• Bonus: Experience managing bookkeeping across multiple legal entities or investment/property accounts, familiarity with personal and business expense tracking and cash management, and experience coordinating with CPAs and outside financial advisors.