Bookkeeper & AR Specialist | Marketing Agency

Jobgether; United States; Remote; USD 11,000 - 17,000; Full time

Benefits offered by this job

Fully remote work

Flexible schedule (US ET alignment)

Paid time off

Independent contractor engagement

Career development

Job summary

Jobgether is seeking an experienced financial operations professional to own accounts receivable, invoicing, and collections. You will manage Stripe-based recurring billing, calculate variable fees, and ensure accurate application of payments for a growing client base.

The role requires hands-on QuickBooks Online, Excel proficiency, and clear communication with an international team. This fully remote position aligns with US Eastern Time hours in a fast-growing digital marketing environment.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• At least 3 years in bookkeeping, billing, accounts receivable, or similar financial operations.
• Experience invoicing and collections for multiple active clients, ideally dozens of recurring accounts.
• Experience with end-to-end billing-to-cash cycle: invoicing, payment tracking, collections, allocation, reconciliation.
• Experience calculating invoices based on advertising spend, usage-based fees, or contract terms.
• Strong QuickBooks Online knowledge including reconciliations, COA, AR and AP.

Responsibilities

• Manage AR and invoicing cycle end-to-end with accuracy and timeliness.
• Run recurring Stripe invoices every four weeks and bill in advance per contracts.
• Calculate variable client fees and validate amounts before invoicing.
• Monitor payments and pursue overdue invoices using established collection procedures.
• Apply payments to invoices and maintain AR aging reports.
• Keep billing trackers updated with payment statuses and actions.
• Perform monthly closings and coordinate with external accountant/CPA.
• Set up new clients in Stripe with payment links and subscriptions.
• Support contract administration via DocuSign and ensure terms are documented.
• Develop and improve financial procedures, trackers, and workflows.

Skills

Attention to detail

English communication

Organizational skills

Problem solving

Independent worker

Financial reconciliations

Education

Bachelor's degree in Accounting/Finance

Tools

QuickBooks Online

Excel

Stripe

DocuSign

Mercury Banking

Job description

Accountabilities:

- Manage the complete accounts receivable and invoicing cycle, ensuring all client invoices are prepared and issued accurately and on schedule.

- Run recurring invoicing through Stripe every four weeks, billing clients in advance according to their contractual agreements.

- Calculate variable client fees based on contract terms and advertising spend reports, carefully validating all amounts before invoices are issued.

- Monitor incoming payments and proactively follow up on overdue invoices every three business days using established collection procedures.

- Escalate unresponsive clients and delayed payments when necessary to improve collection timelines and maintain healthy cash flow.

- Apply incoming payments to the appropriate invoices and maintain accurate accounts receivable records and aging reports.

- Maintain and update billing trackers, documenting payment statuses, collection actions, follow-ups, and outstanding balances.

- Manage bookkeeping activities in QuickBooks Online, including bank and credit card reconciliations, accounts receivable, and accounts payable.

- Perform monthly financial closing activities, ensuring accurate and organized records for review by the external accountant or CPA.

- Investigate and resolve discrepancies between invoices, incoming payments, and bank transactions.

- Set up new clients in Stripe, including payment links, subscriptions, and billing information, ensuring consistent and accurate invoicing.

- Prepare final invoices and manage billing arrangements for departing clients.

- Support contract administration through DocuSign and ensure billing terms are properly documented.

- Develop, document, and continuously improve financial procedures, trackers, and internal workflows to support business growth and operational efficiency.

- Communicate daily financial updates, payment issues, and collection priorities to the Operations Manager and relevant stakeholders through Slack and other communication channels.

Requirements:

- Bachelor's degree in Accounting, Finance, or a related field.

- At least 3 years of professional experience in bookkeeping, billing, accounts receivable, or a similar financial operations role.

- Demonstrated experience managing invoicing and collections for multiple active clients, ideally dozens of recurring accounts.

- Proven experience handling the complete billing-to-cash cycle, including invoice preparation, payment tracking, collections, payment allocation, and reconciliation.

- Practical experience calculating invoices based on advertising spend, usage-based fees, variable pricing, or specific contractual terms.

- Strong working knowledge of QuickBooks Online , including bank and credit card reconciliations, chart of accounts, accounts receivable, and accounts payable.

- Proficiency in Excel and experience creating or maintaining billing trackers, payment records, and accounts receivable aging reports.

- Demonstrated ability to maintain accurate financial documentation, including dated follow-up records and clear notes on collection actions.

- Experience managing structured collection schedules, escalating overdue payments, and investigating discrepancies between invoices, payments, and bank transactions.

- Strong written and spoken English skills, with the ability to communicate professionally through client emails, daily updates, and meetings with international stakeholders.

- Excellent attention to detail, accuracy, and organizational skills, particularly when handling financial data and variable billing calculations.

- Ability to work independently, manage recurring deadlines, prioritize competing tasks, and take ownership of financial processes in a fast-growing environment.

- Proactive mindset with strong problem-solving abilities and a commitment to developing efficient financial procedures.

Nice to have:

- Hands-on experience with Stripe, particularly subscriptions, recurring billing, payment links, and failed payment management.

- Familiarity with Mercury or other online business banking platforms.

- Previous experience issuing invoices in USD or working with US-based clients.

- Experience with multi-currency bookkeeping and bank reconciliations.

- Previous experience supporting marketing agencies, digital businesses, or other service-based companies.

- Familiarity with DocuSign and digital contract administration tools.

Benefits:

- Competitive compensation: Estimated monthly salary between USD 1,000 and USD 1,500 , depending on experience and qualifications.

- Fully remote work: Work remotely from Mexico or other eligible Latin American locations.

- Flexible remote environment: Collaborate with an international team while working remotely.

- Paid time off: Access to paid leave.

- Professional ownership: Take responsibility for essential financial operations and help establish processes as the business grows.

- Direct collaboration: Work closely with the Operations Manager and company leadership.

- Career development: Gain valuable experience in financial operations, accounts receivable, and bookkeeping within a growing digital marketing business.

- Employment type: Full-time independent contractor.

- Working hours: Full-time schedule aligned with US Eastern Time.