Bookkeeper and Payroll Specialist

VIVA Creative; Rockville (MD); Remote; USD 50,000 - 75,000; Full time

Job summary

A dynamic global experiential marketing agency is seeking a skilled Bookkeeper. This remote role requires full-cycle bookkeeping expertise, strong client communication skills, and a proactive approach. Ideal candidates are detail-oriented, self-motivated, and experienced with QuickBooks. Join a collaborative team focused on quality and client impact, where your contributions truly matter.

Benefits

Remote flexibility

Professional development opportunities

Tailored client approach

Qualifications

• Minimum 1-7 years of bookkeeping experience.
• Expertise in QuickBooks Online and desktop.
• Ability to explain financial data in plain English.

Responsibilities

• Manage full-cycle bookkeeping across various industries.
• Communicate with clients, delivering weekly financial updates.
• Review Junior Bookkeeper's work and provide guidance.

Skills

Attention to detail

Communication

Self-motivated

Education

QuickBooks ProAdvisor certification

Tools

QuickBooks Online

Job description

Who We Are:

We are a creative group of thinkers, doers, and believers in the power of connecting people for good. Our passion is to ignite the spark in your audience and awaken hearts and minds to think, feel, do, and share in ways that move the needle. Bring us your big ideas, boldest visions, and brand ambitions; we'll bring the passion, people, and energy to bring it to life. You'll feel the heart, soul, and enthusiasm of creative people doing what they love in pursuit of the highest standard, with refreshingly warm and personable service—smiles and high-fives included.

"VIVA Creative is a global experiential marketing and communications agency specializing in large scale in-person events, virtual &
hybrid events, and broadcast media.". If you’re not obsessed withconsistency, speed, and delivering top-tier service, this isn’t theplace for you.

Position Overview:

We’re looking for a Bookkeeper who can handle thefull-cycle of bookkeeping across a variety of industries, with smallbusiness owners who expect results. This isn’t a role where you justpunch numbers. You’ll be managing client relationships, deliveringhigh-value insights, and making sure no detail slips through the cracks.You’ll have the flexibility to work remotely, but make no mistake—thisis a high-accountability, results-driven role.

We need someone who can operate without hand-holding, who’sproactive, and who takes ownership over their work - and who has suchgood attention to detail, we may never find your mistakes. If you needsomeone to tell you what to do every day, this isn’t it. You’ll bedelivering exceptional service, helping businesses grow, and supportingour clients' success. Sound like you?

Key Responsibilities:

• Full-Cycle Bookkeeping: Own it. From AP/AR to payroll, general ledger, and reconciliations—you keep the financials in check.
• Weekly & Monthly Updates: You’ll be in constantcommunication with clients, delivering weekly financial updates andpreparing monthly reports that tell them what they need to know to makesmart business moves.
• File Reviewing: You'll be reviewing our Junior Bookkeeper's work, evaluating their books and ensuring they're learning everything they need to.
• QuickBooks Clean-Up & Maintenance: You’re the go-to for complex QuickBooks Online clean-ups. Consistency and compliance? Non-negotiable.
• Client Communication: You’re the primary point of contactfor your clients, providing financial insights and answering anyquestions they’ve got. You’re not just a bookkeeper—you’re a trustedadvisor.
• Collaboration: Work with our senior team and other membersto ensure our service stays top-tier. You’ll also help onboard newclients and improve processes to streamline our operation.
• Process Improvement: We don’t stand still. You’ll help refine workflows, suggest best practices, and ensure we keep improving.

Requirements:

• Experience: Minimum 1-7 years of bookkeeping experience.You’ve seen it all and can handle small businesses in industries likeprofessional services, marketing, restaurants, retail, legal, health/wellness,entertainment, and more.
• QuickBooks Expertise: You live and breathe QuickBooks Onlineand desktop. Complex reconciliations and clean-ups are your bread andbutter. You know more about Quickbooks than the average bookkeeper.
• Communication: You can explain financial data in plainEnglish to clients who don’t know a P&L from an expense report. Andyou’re not afraid to over-communicate with your team.
• Detail-Oriented: Accuracy is your middle name. Every transaction is accounted for, every report is spot on.
• Self-Motivated: You don’t wait for someone to tell you what to do. You’re proactive, you’re efficient, and you thrive in a remote environment.
• Certifications: QuickBooks ProAdvisor certification is preferred, but not required. What matters is that you know your stuff.

Why Join Us?

• Remote Flexibility: Work from anywhere, manage your own schedule. We care about results, not when or where you do the work.
• Client Impact: You’ll be deeply involved with clients, giving them weekly updates and helping them make decisions that grow their business.
• Tailored Approach: You won’t be a cog in a machine. You’ll be delivering custom solutions for each client based on our unique SOPs.
• Collaborative Team: We’re a small, tight-knit team that values professionalism, accountability, and personal growth. No egos, just execution.
• Growth Opportunities: We’re growing fast, and we want you togrow with us. We offer professional development, includingcertifications and opportunities to take on more responsibility.

Experience:

• Accounting: 1+ year (Required)
• Bookkeeping: 1-3+ years (Required)
• Quickbooks Online: 1-3+ years (Required)

Work Location: Remote only + U.S. based only

We’re not looking for someone who just wants a job—we’re looking forsomeone who’s ready to show up, own their role. If you’re ready to step into a role with real impact and no BS,let’s talk.

Note: This job description is not intended to be all-inclusive. Theemployee may be required to perform other related duties as assigned tomeet the ongoing needs of the organization.