Bookkeeper

Diocese of Knoxville; Town of Texas (WI); On-site; USD 42,000 - 54,000; Full time

Job summary

Christ the Redeemer Catholic School is seeking a Bookkeeper to ensure tuition and fees are billed accurately in FACTS, manage tuition assistance, and assist families with applications. The role involves updating enrollment agreements, answering questions, and posting payments and fees promptly while supporting the business office and audit processes.

The ideal candidate has 3–5 years of accounting or bookkeeping experience, strong Excel and Google Workspace skills, and a customer-service mindset

Qualifications

• Preferably 3–5 years of accounting or bookkeeping experience.
• Proficient with Excel and Google Workspace.
• Knowledge of tuition management is a plus.
• Able to organize and prioritize time and work efficiently.
• Work well independently and in a team.
• Provide strong customer service to school families and staff.

Responsibilities

• Ensure all student profiles are in FACTS and billed properly.
• Manage annual tuition assistance for families.
• Assist families with TEFA applications as needed.
• Update enrollment agreements annually.
• Respond to parent questions regarding tuition.
• Maintain and post timely payments in FACTS biweekly.
• Post all fees to student accounts as needed.
• Account for NSF payments and spoiled/voided checks.
• Post employee payroll deductions including tuition payments.
• Review and finalize payment plans during enrollment.
• Prepare bank deposits for tuition and fees.
• Coordinate and review reports for tuition reconciliation.
• Follow up with families behind on payments.
• Prepare reports during audits of tuition records.
• Provide guidance on year-end tax statements.
• Attend administrative team meetings.
• Assist Business Office in other areas as needed.

Skills

Accounting/bookkeeping experience

Time management

Customer service

Team collaboration

Attention to detail

Tools

Excel

Google Workspace

FACTS tuition management

Job description

Christ the Redeemer Catholic School

SummaryTo ensure that families are properly billed for tuition and fees and to confirm payments are made in a timely manner. This includes invoicing and collecting the tuition and fees. This position is a resource to parents regarding questions about tuition, fees, grants, and financial aid.Essential Duties and Responsibilities: Under the general supervision of the Director of Finance, the Bookkeeper will perform the following duties. Others may be assigned as needed.

Duties

• Ensure all student profiles are in FACTS and are billed properly
• Manage annual tuition assistance for new and existing families
• Assist families with TEFA application as needed
• Update student enrollment agreement annually
• Respond to parent questions regarding tuition
• Maintain and post timely payments in FACTS biweekly
• Maintain and post all fees to each students accounts as needed
• Properly account for all NSF payments received and spoiled/voided checks
• Post employee payroll deductions including tuition payments in FACTS
• Review and finalize payment plan for all students in FACTS during the enrollment period
• Prepare bank deposits for tuition and fees collected at the school as required by policy
• Coordinate, prepare, and review all necessary reports to complete tuition reconciliation with Director of Finance
• Follow up monthly with families who are behind in payment of tuition in an effort to collect funds due to the school
• Prepare all necessary reports during any audit of tuition records
• Manage and order all online orders requested by employees after receiving Purchase Order
• Provide guidance to families on pulling year-end tax statements and signing off on dependent
• Attend all administrative team meetings
• Assist Business Office in other areas as needed

Required Knowledge and Skills

• Preferably 3-5 years of accounting or bookkeeping experience
• Must be proficient with Excel and Google workspace
• Prior knowledge of tuition management a plus
• Able to organize and prioritize time and perform all work efficiently
• Work effectively both independently and as part of a team
• Establish and maintain cooperative working relationships;
• Provide strong customer service to school families and staff
• Practicing Catholic in good standing who supports the teachings and mission of the Catholic

Church