Bookkeeper

AppleOne Employment Services; Town of Florida (NY); Hybrid; USD 60,000 - 65,000; Full time

Benefits offered by this job

Health care

401(k)

Life insurance

Long-term disability

Paid holidays

PTO

Remote work 1 day/week after training

Job summary

AppleOne Employment Services in Maitland, FL seeks an experienced Bookkeeper for a direct-hire, in-office role. You will support month-end close, accounts payable, and general ledger for a respected legal services firm with attention to accuracy.

The position offers discretionary bonuses, health/dental/vision coverage, a 401(k) plan, life and long-term disability, paid holidays and PTO, plus the possibility of remote work one day per week after a 90-day training period.

Qualifications

• 5+ years of bookkeeping experience required.
• Proficiency with QuickBooks Online required.
• Proficiency with Microsoft Office, especially Excel.
• Strong accounts payable and vendor invoice processing knowledge.
• Accurate, organized, detail-oriented and able to work in a cash-basis environment.
• Excellent verbal and written communication skills.

Responsibilities

• Maintain accurate financial records on a cash basis and assist with month-end and year-end close.
• Receive, verify, and enter vendor invoices into accounting and case management systems.
• Prepare and process weekly check runs for operating expenses and client costs.
• Process credit card transactions and support related reconciliation activities.
• Create closing statements, cost reports, and trust check correspondence for settlements.
• Maintain client settlement files and assist with 1099s and month-end reporting.

Skills

Bookkeeping

QuickBooks Online

Accounts payable

General ledger

Attention to detail

Communication

Excel

Time management

Tools

QuickBooks Online

Microsoft Excel

Case management systems

FileVine

Job description

Job Summary

A respected legal services firm in Maitland, FL is seeking an experienced Bookkeeper for a direct hire, in-office opportunity. This role is ideal for a detail-oriented accounting professional with strong bookkeeping, QuickBooks Online, accounts payable, and general ledger support experience.

The Bookkeeper will play an important role in maintaining accurate financial records, supporting case-related accounting activity, preparing settlement documentation, and assisting with month-end and year-end close. This is a great opportunity to join a stable professional environment with supportive leadership, a collaborative team culture, and meaningful work connected to client case outcomes.

The firm offers a positive workplace with strong employee benefits, discretionary bonus potential, team activities, and the possibility of limited remote flexibility after the initial training period.

Key Responsibilities

• Maintain accurate financial records on a cash basis and assist with month-end and year-end close activities.
• Receive, verify, and enter vendor invoices into accounting and case management systems.
• Prepare and process weekly check runs for operating expenses and client case costs.
• Process American Express credit card transactions and support related reconciliation activity.
• Create closing statements, cost reports, and trust check correspondence for case settlements and disbursements.
• Maintain client settlement files, process annual 1099s, assist with CPA tax package preparation, and prepare month-end reporting.

Compensation and Benefits

• Salary range: $60,000 to $65,000 per year, based on experience.
• Direct hire opportunity.
• In-office role in Maitland, FL.
• Possible opportunity to work from home 1 day per week after 90 days.
• Semi-annual discretionary bonuses.
• Health care contribution, including health, dental, and vision.
• 401K contribution.
• Life insurance and long-term disability.
• Paid holidays.
• Paid time off.Company-sponsored team outings and activities.

Required Qualifications and Skills

• Support bookkeeping operations for a legal services firm, including accounts payable, case cost transactions, and settlement-related documentation.
• Assist with month-end and year-end close processes, including closed case write-offs in a cash-basis accounting environment.
• Prepare weekly check runs, cost reports, closing statements, 1099s, and month-end financial reports.
• Maintain accurate client settlement files and financial documentation within accounting and case management systems.
• 5 or more years of bookkeeping experience required.
• Proficiency with QuickBooks Online required.
• Proficiency with Microsoft Office, especially Excel, required.
• Strong understanding of accounts payable, vendor invoice processing, credit card transactions, and financial recordkeeping.
• High level of accuracy, organization, and attention to detail.
• Ability to work confidently with accounting systems and case management platforms.
• Excellent verbal and written communication skills.
• Comfortable working in an in-office professional services environment.

Preferred Qualifications

• Previous bookkeeping experience in the legal industry.
• Experience using FileVine case management software.
• Experience using QuickBooks Online incorporated AI tools.
• Proficiency with AI tools.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.