Accounting Assistant

The Ledger Law Firm; Newport Beach (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

The Ledger Law Firm in Newport Beach, California is seeking a Bookkeeper with deep QuickBooks Online expertise to support our Newport Beach division. This high-trust role focuses on clean books, processes, and reporting every month within a fast-moving personal injury practice.

You will own day-to-day bookkeeping, perform reconciliations, maintain the chart of accounts, and deliver monthly reports. Collaboration with CPAs and potential trust accounting tasks are part of the role.

Qualifications

• 2+ years of hands-on bookkeeping experience.
• Advanced QuickBooks Online proficiency.
• Strong reconciliation and month-end close skills.
• Strong Excel/Google Sheets reporting.
• High integrity, confidentiality and attention to detail.

Responsibilities

• Own day-to-day bookkeeping in QuickBooks Online (AP, AR, deposits, categorization, journal entries as needed).
• Perform monthly bank and credit card reconciliations with precision and supporting documentation.
• Maintain a clean, logical chart of accounts and consistent coding practices.
• Prepare and deliver monthly reporting (P&L, balance sheet, cash flow snapshots, variance notes).
• Manage vendor payments and expense workflows and tighten controls where needed.
• Support year-end close and work directly with CPA/tax professionals.
• Assist with client trust/IOLTA accounting workflows and reconciliation discipline.
• Clean up and streamline bookkeeping workflows for real-time clarity.

Skills

Advanced QuickBooks Online

Bookkeeping experience

Reconciliation

Excel/Google Sheets

Tools

Salesforce

Litify

Job description

The Ledger Law Firm | California Division

If you’re the kind of bookkeeper who can spot a reconciliation issue from a mile away, keeps ledgers clean without being asked twice, and treats accuracy like a personal religion—keep reading.

The Ledger Law Firm is hiring a Bookkeeper with deep QuickBooks Online expertise to support our Newport Beach, California division. This is a high-trust role in a fast-moving personal injury firm where clean books, clean processes, and clean reporting matter—every month, without drama.

What you’ll do

• Own day-to-day bookkeeping in QuickBooks Online (AP, AR, deposits, categorization, journal entries as needed)
• Perform monthly bank and credit card reconciliations with precision and supporting documentation
• Maintain a clean, logical chart of accounts and consistent coding practices
• Prepare and deliver monthly reporting (P&L, balance sheet, cash flow snapshots, variance notes)
• Manage vendor payments and expense workflows (and help tighten controls where needed)
• Support year-end close and work directly with CPA/tax professionals

Trust accounting support (plus, not required):

• Assist with client trust/IOLTA accounting workflows (tracking deposits/disbursements, client ledgers, documentation)
• Support audit-ready trust reporting and reconciliation discipline (experience here is a big plus)

Process improvement:

• Clean up and streamline bookkeeping workflows so leadership has real-time clarity
• Recommend best practices for controls, documentation, and month‑end close cadence

What we’re looking for

Must-haves:

• Advanced QuickBooks Online proficiency (not “I’ve used it”—you can run it)
• 2+ years of hands‑on bookkeeping experience (professional services strongly preferred)
• Strong reconciliation skills and comfort owning month‑end close tasks
• Strong Excel/Google Sheets ability (filters, pivots, clean reporting)
• High integrity, confidentiality, and a detail‑oriented mindset

Big plus (not required):

• IOLTA / client trust accounting experience
• CPA certification (or significant experience working alongside CPAs)
• Experience with law firm practice management tools (Salesforce/Litify)

What success looks like (in plain English)

• Books are current, reconciled, and defensible—every month
• Leadership can rely on reports without “explaining away” numbers
• Trust-related transactions (if applicable) are handled with extra rigor and documentation
• The firm gets faster, cleaner, and more organized because you’re here

Location

Newport Beach, California.

We value collaboration and accountability. Depending on experience and fit, some flexibility may be available—but expect this to be anchored in the Newport Beach office.

If you’re the person who takes pride in immaculate books and hates “close enough,” we want you